Workforce Operations Coordinator - JR110173

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Workforce Operations Coordinator - JR110173

Calista Brice

STG Inc

Regular

Pay Range: $29 - $30 per hour

Why choose us?

As a proud subsidiary of Calista Brice, we're part of a family of 20+ companies tackling tough construction, environmental, and technical challenges. Working at a Calista Brice company means joining a team where cultural values and practical innovation come together to create meaningful impact. You'll experience the stability of a large organization while enjoying the tight-knit community and entrepreneurial spirit of a smaller company, with opportunities to grow your career across our diverse family of businesses.

Calista Brice is owned by Calista Corporation, an Alaska Native Corporation (ANC) established under the Alaska Native Claims Settlement Act of 1971. ANCs were created to support economic development and self-determination for Alaska's Indigenous peoples. Our work directly contributes to advancing the social, cultural, and economic welfare of over 35,000 Alaska Natives in the Calista Region.

What does STG Inc do?

STG Inc. excels at infrastructure development in environmentally and logistically complex locations. Our teams deliver specialized projects across Alaska, including wind energy installations, communication towers, and power systems for remote communities. All our work is guided by our mission to support the sustainable development of rural Alaska by delivering projects with the highest levels of professionalism, innovation, safety, and quality. We provide training and advancement paths that allow you to grow your career while delivering essential services to communities that need them most.

STG Inc. is a proud subsidiary of Calista Brice, a group of 20+ companies delivering construction, engineering, and environmental solutions across the United States.

What can you expect?

As the Workforce Operations Coordinator, you will work onsite in Anchorage, AK and will serve as a liaison between Human Resources and Operations, providing workforce coordination and administrative support to help employees successfully transition from hire through project deployment and ongoing operations. You will coordinate workforce readiness activities, including company-specific onboarding, employee travel and housing logistics, training coordination, workforce documentation and tracking, and recruiting and hiring-related operational support.

You will work closely with Operations, Human Resources, Information Technology, Safety, Project Management, and other departments to facilitate communication, track workforce needs and readiness, coordinate employee logistics, and support the timely deployment of employees to projects throughout Alaska. You will serve as an operational resource for employees and management while helping ensure workforce needs are communicated to and coordinated with the appropriate departments.

How will you do it?

Coordinate and maintain workforce meeting agendas, including gathering agenda items and preparing information needed to support workforce discussions.

Document and distribute workforce meeting notes, track action items, and coordinate follow-up with responsible parties to support timely completion.

Maintain workforce and resource management tracking systems, including Smartsheet, ensuring accurate workforce data.

Track workforce assignments, staffing changes, employee availability, and anticipated workforce needs to support operational planning and project deployment.

Maintain management documentation logs, workforce records, and related administrative documentation.

Serve as a liaison between Human Resources and Operations to facilitate communication, follow-up, and documentation related to corrective action forms (CAFs) and other workforce matters.

Support consistent workforce administration practices by identifying process gaps and opportunities to improve coordination, communication, tracking, and follow-up.

Serve as a liaison between Human Resources and Operations to support recruiting-related coordination, including facilitating communication, gathering information, and assisting with follow-up between HR and operational management.

Support interview coordination as needed by facilitating communication and providing operational information to Human Resources and hiring managers.

Coordinate with Operations and hiring managers to gather and provide information and documentation requested by Human Resources to support Workday processes and hiring-related activities.

Facilitate coordination between Human Resources, Operations, and hiring managers regarding employee start dates and onboarding schedules.

Coordinate with IT and Operations to support equipment, system access, and other post-hire needs for new employees.

Coordinate and facilitate STG-specific new employee orientation and operational onboarding activities following completion of the Human Resources onboarding process.

Provide employees with training and guidance on applicable company systems and operational processes, including mobile and computer applications, timekeeping and payroll systems, daily reporting requirements, SharePoint, Smartsheet, and other workforce tools.

Ensure new employees receive the required resources, access, training, and support necessary for successful integration into the workforce.

Coordinate cross-functional onboarding activities between Human Resources, Information Technology, Operations, and Safety.

Coordinate employee housing arrangements, accommodations, and workforce lodging assignments.

Manage workforce housing logistics with vendors and company housing facilities, including Anchorage and Bethel.

Coordinate employee travel, flights, lodging, rental vehicles, and workforce logistics as related to onboarding.

Track travel schedules, communicate changes, and support timely workforce deployment to project locations.

Prepare workforce reports and maintain accurate and current workforce records to support operational planning and management needs.

Maintain the integrity and accuracy of workforce information across all workforce management systems.

Assist leadership with workforce planning, staffing reports, operational reporting, and administrative support.

Handle confidential employee and workforce information in accordance with company policies and applicable regulations.

Collaborate with Human Resources and Operations to identify opportunities to improve workforce coordination, communication, tracking, and administrative processes.

Work collaboratively with employees, co-workers, managers, and cross-functional departments in a respectful, responsive, and supportive manner.

Work in a constant state of alertness and in a safe manner

Perform other duties as assigned.

Supervisory Functions:

This position does not have supervisory responsibilities.

Knowledge, Skills, & Abilities:

Strong attention to detail and follow-through, with the ability to track multiple workforce activities through completion.

Ability to independently organize, prioritize, and manage multiple assignments and changing priorities in a fast-paced operational environment.

Strong problem-solving skills with the ability to identify workforce coordination issues, determine appropriate next steps, and escalate concerns when necessary.

Ability to coordinate workforce logistics, including employee onboarding, project deployment, travel, housing, equipment, training, and other workforce readiness activities.

Ability to effectively coordinate and communicate across Human Resources, Operations, Information Technology, Safety, Project Management, and other applicable departments.

Ability to track employee workforce readiness and identify outstanding requirements that may affect onboarding, project assignment, or deployment.

Strong written and verbal communic