Procurement Specialist 2

Job Description

Come join the Department of Revenue!

This job class uses Competency Based minimum qualifications (MQs). Please read the Competency Based MQ instructions below to learn more.

The Department of Revenue, Administrative Services Division is recruiting for a Procurement Specialist 2 in Juneau!

This position is open to Alaska Residents only. Please check our

residency definition

to determine if you qualify.

What You Will Be Doing:

Serve as the Department of Revenue’s senior procurement specialist, taking the lead on purchases for goods, services, IT needs, and small construction projects, while ensuring compliance with all State procurement laws, regulations, and policies.

Act as the department subject matter expert on procurement strategy and requirements and provide daily guidance and support to divisions, project managers, and program staff by developing solicitations, issuing RFPs/ITBs/RFQs, and coordinating contract actions

Oversee property management for the Department of Revenue, including inventory control, surplus processes, property transfers, regulated disposal, while maintaining accurate records in IRIS and other SOA systems.

Provide support as needed to the Administrative Services Division and the Commissioner’s Office across multiple business functions, including but not limited to maintaining purchasing documentation and processing accounts payable, as well as assisting with key administrative needs such as travel, timekeeping, onboarding, and front-desk coverage.

Develop, implement, monitor, and improve new and existing procedures aimed at boosting compliance, streamlining processes, and making support more accessible for staff and vendors.

We have a strong preference for candidates with proven experience in solicitation and contracting, including issuing RFPs, ITBs, and RFQs and developing contracts or scopes of work. Prior State of Alaska experience as a Procurement Specialist 1 is highly valued,  but not required.

Mission and Values/Culture:

The Department of Revenue’s mission is to administer, collect, and invest funds for public purposes to benefit Alaskans. As part of Administrative Services, this position provides critical support to every Division by ensuring all procurements, contracts, property, and administrative operations run smoothly and efficiently. Our division values collaboration, customer service, integrity, accountability, continuous improvement, and professional growth and we foster a supportive and solutions-oriented atmosphere where learning, cross-training, and growing your expertise are encouraged.

Benefits of Joining Our Team:

You will join a small but mighty team where your work will have a direct impact on the Department’s ability to serve Alaskans. We offer a friendly, supportive work environment with excellent work-life balance and a comprehensive benefits package including retirement options, medical coverage, and generous leave.

The Working Environment You Can Expect:

This position is based in Juneau, working closely with divisions, vendors, contractors, and partner agencies in a   professional customer-focused office environment. Most work takes place onsite, with occasional travel or site visits for property management, office space coordination, and vendor or project meetings.

Who We Are Looking For:

We are interested in candidates who possess some or all of the following position specific competencies:

Customer Service: Anticipates and meets the needs of both internal and external customers. Delivers high-quality products and services; is committed to continuous improvement.

Adaptability: Adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.

Learning: Uses efficient learning techniques to acquire and apply new knowledge and skills; uses training, feedback, or other opportunities for self-learning and development.

To view the general description and example of duties for the position please go to the following link:

https://www.governmentjobs.com/careers/Alaska/classspecs

If you can imagine yourself in this role, we encourage you to apply!

Minimum Qualifications

Competency Based Minimum Qualifications

This job class uses competency based minimum qualifications. The competency description(s) listed below have been designed to promote a common understanding of the essential elements of the job class.  They highlight the more general and customary knowledge, skills, abilities (KSAs), tasks, and behaviors used to describe the competency.  They typically list expectations, as opposed to specific tasks, and are to be used only as parameters and guidelines.   A competency’s description is not intended to exclusively define every KSA, task, and behavior needed to successfully meet the competency, but rather to provide the manager/agency with a broad reference of options as to how an applicant can meet the job expectation.

Please ensure your application (through work history, training, education, licenses, certifications, etc.) supports/demonstrates you possess the minimum required competencies for the job class.

Any combination of education and/or experience that provides the applicant with competencies in

Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.

Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work.

Contracting/Procurement/Property Control: Knowledge of various types of contracts, techniques, or requirements for contracting or procurement, contract negotiation and administration; procedures for routine and non-routine purchases; practices and methods used for property control activities, including acquisition, storage, accounting, and controlled property excess.

Oral and Written Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.

Reasoning: Identifies rules, principles, or relationships that explain facts, data, or other information; analyzes information and makes correct inferences or draws accurate conclusions.

Equivalent to those typically gained by:

Any combination of preparatory post-secondary education and/or experience in business administration, logistics, supply chain management, project management, or a related field performing property control, purchasing, contract administration, writing or approving solicitations, explaining contracting requirements, developing or approving product specifications or, developing or approving a scope of work for professional services.

Special Note:

“Competencies” means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation.

“Typically gained by” means the prevalent, usual method of gaining the competencies expected for entry into the job.

“Training” and “education” in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.

Some positions in the series may require an Alaska driver's license.

Additional Required Information

**PLEASE READ THE FOLLOWING CAREFULLY**

DISCLOSURE OF PRIOR STATE EMPLOYMENT

All employment with the State of Alaska, including but not limited to full-time, part-time, seasonal, temporary,