Finance and Administration Manager

The Finance and Administration Manager is a hands-on position, responsible for overseeing the organization’s financial management, budgets, reporting, and forecasting. They will serve as the organization’s administrative backbone, including basic project management.  They will ideally have strong interpersonal skills and the ability to effectively communicate with internal and external partners who do not have a financial background.  They will be exceptionally accurate, organized, and accountable.

KEY DUTIES AND RESPONSIBILITIES

Financial Management

Track grant budgets including match requirements, as needed

Monitor expenses for eligibility based on funding requirements

Maintain grant agreements and contracts

Communicate with leadership team regarding issues, challenges, and recommendations to improve the organization’s financial position

Code expenses and enter payables into bill.com for Director approval

Reconcile monthly expenses, produce reports, and maintain financial records for audit

Lead the annual audit process, liaise with external auditors

Develop annual budget materials (as instructed by the Executive Director) and monthly projections

Track employee documentation and submit payroll information

Administrative Support

Develop and update organizational policies and procedures

Provide meeting staff support by scheduling, sending reminders, distributing agendas, keeping minutes, and following up

Maintain digital filing systems/records management

Assist staff with planning and logistics of annual events

Lead the organization through a transition from Google Drive to Microsoft 365

Manage membership drive and maintain member CRM database

QUALIFICATIONS

Experience

At least four years’ experience in budgeting, payables, receivables, and financial management, preferably non-profit

Experience in class/grant accounting, reporting, and reconciliation

Preferred Knowledge and Skills

Maintain flexibility as a member of a team in an ever-developing professional field

Balance independent work with a highly collaborative team environment

Display individual initiative and solid time management skills

Excellent organizational skills and the ability to manage multiple projects and deadlines simultaneously

Shows professionalism – is punctual, tactful, respectful, accountable, and reliable

Ability to communicate effectively and explain complicated information clearly

Proven ability to use technology and virtual tools to solve problems

Strong computer skills including MS Office, QuickBooks, and project management software

Candidate must reside in Alaska full time

TRAVEL

Occasional in-state travel may be required for this position.