Accounting Technician

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Accounting Technician

Alaska Pacific University

Responsible for the maintenance of all aspects of APU’s general ledger and accounts payable.

Receives and processes expenditure requests, including verification of supporting documents, spending authority and GL account code.

Handles communications with vendors, employees, and independent contractors regarding expenditure requests, account status, and Third-Party reporting.

Enters check request/invoices/credit memos to accounting program.

Forwards invoice copies to appropriate spending authority for payment approval and check request preparation.  Follows up and maintains tickler and correspondence on all outstanding paperwork.

Sets up recurring expenses for AP P-Card processing, performs monthly reconciliation.

Audits/verifies APU Corporate P-Card expenditures and account coding.  Integrates transactions into the accounting system. Administers CCER/P-card, including monitor and adjust credit, card issuance and cancel.

Determines invoice payment due dates, prepare batches for review and check processing.

Requires in office collaboration: Selects and prints checks, routes for signature.  Mails/distributes payments and files backup documents.

Uploads electronic bank file of check run.

Identifies, logs, and enters (to AP) all EFT payments and ACH withdrawals for third-party payments.

Enrolls and monitors ACH Fraud Filter vendors, approves payments as presented.

Reconciles statements and invoice balances, including monthly insurance statements.

Receives and distributes accounting and all other unaddressed campus mail.

Maintains on-line and hard file systems and accuracy of records relating to disbursements, including vendor files, check registers and various electronic payment spreadsheets.

Prepares computerized reports of open items, cash requirements, vehicle usage, and other reports.

Reconciles AP balance to the general ledger.

Tracks, prepares, and produces annual 1099 tax statements.

Assists Controller with general ledger monthly and yearly closes, including preparation of the required reconciliations and workpapers for the annual audit.

Works with SES and University Advancement to reconcile CAMS to the General Ledger.

Reviews and prepares entries for endowment property monthly activity.

Assists other Accounting and Finance staff when needed.

Backup for Student Accounts.

KNOWLEDGE and SKILLS

Knowledge of accounts payable accounting principles and cash handling.

Skill in utilizing experience with Microsoft Excel, Word and Outlook as well as accounting software, and 10-key by touch.

Skill in following and understanding verbal and written directions.

Skill in completing assigned tasks with minimum supervision.

Skill in handling potentially stressful situations in a calm and professional manner.

Skill in effectively communicating with both internal and external customers.

MINIMUM EDUCATION QUALIFICATION

Associates degree in Accounting, Finance, or related field.  Progressively responsible professional work-related experience, education, or training may be substituted on a year-for-year basis for college education.

MINIMUM EXPERIENCE QUALIFICATION

Non-Supervisory: Two (2) years accounting experience, working with account coding, accounts receivable, accounts payable, payroll, and/or budget analysis.

PREFERRED EXPERIENCE QUALIFICATION

Experience working with Blackbaud is preferred.

Anchorage, AK

1 month(s) ago

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