Therapeutic Courts Administrative Project Coordinator 30 hours (41-5707)

Job Description

The Alaska Court System invites applications for a

part-time Therapeutic Courts Administrative Project Coordinator (salary range 15).

This position serves a key role in advancing Alaska's statewide Therapeutic Court Programs by providing administrative and project support to the Director of Therapeutic Courts and the Statewide Therapeutic Courts Advisory Committee. The position coordinates statewide training and technical assistance efforts, helping therapeutic court teams implement best practices and strengthen program effectiveness through education, collaboration, and resource development.

We are seeking a highly organized professional with exceptional administrative, organizational, and writing skills to support Alaska's statewide Therapeutic Courts Program. The successful candidate will have experience supporting grant-funded programs, preparing grant applications and progress reports, developing policies and procedures, and producing high-quality professional documents.

This position also serves as the primary administrative support for the Statewide Therapeutic Courts Advisory Committee, requiring strong meeting coordination, agenda development, minute preparation, follow-up on action items, and the ability to effectively communicate and collaborate with judicial officers, executive leadership, and multidisciplinary stakeholders. Attention to detail, sound judgment, and the ability to manage multiple priorities in a fast-paced environment are essential.

* Employees transferring from another State of Alaska agency may receive consideration for advance step placement. *

Personnel rules will be applied to determine step placement for the successful internal candidate.

Regular duties will include:

This position provides comprehensive administrative and project coordination support for Alaska's statewide Therapeutic Court Programs. The Administrative Project Coordinator serves as the primary administrative support for the Statewide Therapeutic Courts Advisory Committee by coordinating meetings, preparing agendas and meeting materials, recording minutes, tracking action items, facilitating member onboarding, supporting strategic planning efforts, and assisting with the development of annual reports.

The position also plays a key role in grant administration by monitoring grant activities, deliverables, timelines, and compliance requirements. Responsibilities include maintaining grant documentation, coordinating information from statewide project staff, preparing required reports, supporting budget modifications and procurement activities, organizing monitoring files, and assisting with the development of grant applications and other funding opportunities.

In support of statewide training and technical assistance, the position coordinates training events, manages registrations and logistics, collaborates with partner agencies and technical assistance providers, maintains training records, develops annual training calendars, coordinates speakers and presenters, and supports conferences, workshops, and post-training evaluation activities.

Additionally, the Administrative Project Coordinator assists with statewide project management and resource development by tracking strategic initiatives, maintaining program websites and outreach materials, developing newsletters and educational resources, supporting the creation of policies, manuals, and standardized forms, and collaborating with program staff and the Data Analyst to monitor program performance and support continuous quality improvement efforts. The position performs a variety of administrative and project coordination duties that contribute to the successful implementation and advancement of Alaska's statewide Therapeutic Courts Program.

The ideal candidate will possess the following knowledge, skills, and abilities.  Please detail how you possess these traits in the required letter:

Ability to organize, prioritize, and manage multiple projects and completing deadlines with minimal supervision.

Possess strong oral and written communication skills including the ability to prepare clear, accurate, and professional correspondence, reports, and other written materials.

Experience in remaining neutral, calm, and professional while dealing with difficult or emotional people.

Experience researching, drafting, editing, and preparing professional documents such as letters, memoranda, reports, policies, procedures, grant materials, or other business communications.

Ability to build and maintain effective working relationships with judges, court staff, partner agencies, and other multidisciplinary stakeholders.

Work Schedule:

This is a part-time 30-hour per week position. The current schedule for this position is Monday - Friday, 8:00 a.m. to 2:30 p.m. with a 30-minute lunch break.

Exceptional Benefits

We offer a competitive benefits package that includes

12 paid holidays

,

medical, dental, and optional vision coverage

, and

employer-paid life insurance

. Employees are enrolled in the

Public Employees Retirement System (PERS)

and the

Alaska Supplemental Annuity Plan (SBS)

, with access to the

Alaska Deferred Compensation Plan

.

Personal leave

is accrued for vacation, illness, or personal needs.

Enjoy peace of mind and long-term security while serving your community.

See

http://doa.alaska.gov/drb/index.html

for additional information.

IMPORTANT:  Please attach a letter of interest in employment with the Alaska Court System.  Failure to submit a letter may disqualify you from consideration for an interview.

For more information on the Alaska Court System, please visit:

http://www.courts.alaska.gov

For information about what state courts do, please watch the following short video:

VIDEO: The who, what, when, where and how of state courts

The Alaska Court System is an EEO employer and proudly promotes diversity.

Minimum Qualifications

A bachelor's degree from an accredited college in public administration, criminal justice, business administration, communications, social work, behavioral sciences, or a closely related field, AND three years of professional experience in project coordination, program administration, grant administration, court operations, criminal justice, behavioral health, or therapeutic courts.

OR

Five years of progressively responsible professional experience in project coordination, program administration, grant administration, court administration, criminal justice, behavioral health, therapeutic courts, or a closely related field.

Additional Required Information

This applies to your application submission.

Documents to be Attached to the Application (REQUIRED):

A letter of interest, completed per the instructions below.

A list of three (3) professional references who have had supervisory authority over you along with their daytime contact phone numbers

and

email addresses.

LETTER OF INTEREST

Please attach this to your application before submitting it online or, if unable to attach to your application email it to

[email protected]

.

Your letter should:

1) Be professionally written and include proper format, grammar, spelling and punctuation.

2) Explain how you meet the minimum qualifications of the position.

3) Explain why you are the best candidate for the position.

Your letter will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process. If you do not attach a professional letter of interest, you may not move on to the interview phase.

LEGAL EMPLOYMENT

The State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment.

The Alaska Court System does not sponsor visas.

WORK EXPERIENCE

If using work experience not already documented in your application, provide the employer’s name, your job titl