Relief Office Coordinator

Maniilaq Association is a P.L. 93-638 Native/Indian Preference/EEO Employer

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Relief Office Coordinator

Job Code:

2025:OTZ-229

Location:

Kotzebue, Alaska

Program:

Central Stores

FT/PT Status:

Relief

Job Responsibilities:

MANIILAQ ASSOCIATION

01/24

Title:

Office Coordinator

Range:

13

Program:

Central Store

Status:

Non-Exempt

Housing

Priority:

None

Covered:

Yes

POSITION

SUMMARY

This

position assists the Central Supply Manager in operating the department by

focusing primarily on resource management, including preparing purchases from

the Regional Warehouse inventory. Responsible for opening or closing the

Central Stores Department and the accompanying duties assigned to that task.

Conducts daily office tasks, enters data into inventory computer program.

Filing documents, checking invoices and packing slips on materials received.

Assists customers. Prepares and sorts mail.

Reports directly to the Central Sterile & Supply Manager.

PRINCIPAL

DUTIES AND RESPONSIBILITIES

Supports the Central Supply

Manager.

Coordinates day to day

operations of the Central Store in the absence of department manager.

Ensures Maniilaq Health

Center mail and freight is received, shipped and distributed correctly.

Assist with inventory

management and customer communication.

Instruct team members

in all aspects of their assigned responsibilities within the department to

ensure they have the knowledge, skills, and ability to provide consistent

customer satisfaction

Communicate effectively

with Stores Manager, Director and peers.

Assist customers by

providing product information, answering questions, completing billing

transactions

Responsible for

inputting data into the inventory management software.

Assist warehouse technicians,

ensuring all invoices and packing slips are checked and routed to proper

programs.

Ensures all orders /

backorders are completed and documented.

Ensures proper filing

of Central Sterile/store documents.

Other duties as

assigned.

Job Qualifications:

MINIMUM

REQUIREMENTS

High

school diploma or equivalent. One year of specialized or administrative

experience. Must be able to type well enough to efficiently carry out duties.

Able to use the computer at the beginning level for word processing, data entry

and spreadsheets. Able to learn and work with database inventory software. Able

to learn and become familiar with hospital medical supplies and equipment.

Familiar with daily office procedures. Able to assume responsibility and follow

instructions with a minimum amount of supervision.

Other Job Information (if applicable):

DISCLAIMER

The

above statements are intended to describe the general nature and level of work

being performed by people assigned to this job. They are not intended to be

construed as an exhaustive list of all responsibilities, duties, and skills

required of people in this job, and the employer reserves the right to revise

or change this description. This description does not constitute a written or

implied contract of employment. To essential duties and meet the physical

demands, reasonable accommodations may be made to enable individuals with

disabilities to meet these conditions.