Recorder Manager Archives/UCC

Job Description

The Department of Natural Resources Support Services Division is recruiting a

Recorder Manager in Anchorage.

This position is open to Department of Natural Resources employees only

Only permanent State employees currently working for or laid off from the recruiting department's classified service may apply.

What You Will Be Doing:

Oversee and support daily operations of the Archives and UCC 500 offices and staff, ensuring consistent compliance with state regulations, internal processes and policies, and supportive leadership to the team.

Assist and problem-solve with recording and archival issues, develop solutions, and implement process improvements that enhance efficiency and accuracy.

Manage financial processes, including preparing financial reports, overseeing invoicing, issuing refunds, and assisting staff with receipting as needed.

Collaborate with internal stakeholders, external agencies, and the public to resolve issues, streamline workflows, and support organizational goals.

Foster an innovative and collaborative work environment, including identifying opportunities to modernize systems and processes.

Mission and Values/Culture:

The Recorder’s Office is a positive, technology-driven environment dedicated to recording and preserving Alaska's permanent public record. As a Recorder Manager, you will lead highly skilled, knowledgeable staff committed to accuracy, accessibility, and excellence in public service. Our team values innovation and creativity, continually seeking enhancements that improve workflows, modernize systems, and expand public access to Alaska’s recorded documents. We collaborate daily with State and Federal agencies, businesses of all sizes, and the general public to ensure documents are recorded on time and accurately, supporting transparency and contributing to a strong Alaskan economy. In this role, you will help uphold our mission, cultivate a supportive and forward-thinking workplace, and guide efforts that protect and strengthen Alaska’s public record for generations to come.

Benefits of Joining Our Team:

Leadership opportunity with the State of Alaska and the Department of Natural Resources.

Biweekly paycheck, 12 paid holidays, paid vacation days, consistent weekday schedule.

Health insurance and retirement benefits.

Training and professional leadership development for career growth.

A friendly, encouraging, and team-oriented culture that values innovation, collaboration, and service to Alaska’s public.

The Working Environment You Can Expect:

Located on the second floor of the Atwood Building in downtown Anchorage. Walking distance to restaurants, shopping, and free covered parking. The Recorder Manager has a comfortable and spacious office area.

Minimum Qualifications

Competency-Based Minimum Qualifications Instructions

This job class uses competency-based minimum qualifications.

Please ensure your application

(through work history, volunteer experience (duties summary), training, education, licenses, certifications, etc.) supports how you have gained the knowledge, skills, abilities, and behaviors (competencies) and that you possess the minimum required competencies for the job class.

Competency Description

The competency description(s) listed below have been designed to promote a common understanding of the essential elements of the job class. They highlight the more general and customary knowledge, skills, abilities (KSAs), tasks, and behaviors used to describe the competency. They typically list expectations rather than specific tasks and serve only as parameters and guidelines. A competency’s description is not intended to exclusively define every KSA, task, and behavior needed to meet the competency successfully, but rather to provide the manager/agency with a broad reference of options for how an applicant can meet the job expectation.

Minimum Qualifications

Any combination of education and/or experience that provides the applicant with competencies in:

Analytical Thinking/Problem Solving:

Uses a logical, systematic, and sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.

Compliance:

Knowledge of procedures for assessing, evaluating, and monitoring programs or projects for compliance with State and federal laws, regulations, and guidance.

Creativity and Innovation:

Develops new insights into situations; questions conventional approaches; encourages new ideas and innovations; designs and implements new or cutting-edge programs/processes.

Decision Making:

Makes sound, well-informed, and objective decisions; perceives the impact and implications of decisions; commits to action, even in uncertain situations, to accomplish organizational goals; causes change.

Financial Management:

Understands the organization's financial processes. Prepares, justifies, and administers the program budget.  Oversees procurement and contracting to achieve desired results.   Monitors expenditures and uses cost-benefit thinking to set priorities.

Influencing/Negotiating:

Persuades others; builds consensus through give and take; gains cooperation from others to obtain information and accomplish goals.

equivalent to those typically gained by:

Progressively responsible experience that includes responsibility in working with documents concerning ownership and encumbrances on property, such as deeds, liens, mortgages, promissory notes, financing statements, plats, or surveys.

AND

Lead and/or supervisory experience.

Special Notes:

“Training” and “education” are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.

“Progressively responsible” means indicating growth and/or advancement in complexity, difficulty, or level of responsibility.

Additional Required Information

** Please read the information below carefully. **

At the time of the interview

,

please bring the following materials. Failure to do so may result in loss of consideration. Required documents include:

A list of three references; one must be from a current or prior supervisor.

Application Notice

You can ONLY apply for this position through the Workplace Alaska website or by submitting a paper application. Instructions for applying are available on the Workplace Alaska

How to Apply

webpage

. We must receive your application by 5:00 p.m. Alaska Standard Time on the closing date.

Supplemental Questions

For your application to be evaluated, you must answer the Supplemental Questions. The State of Alaska (SOA) uses four proficiency levels to measure and describe an applicant’s competence in applying specific behaviors, knowledge, skills, and abilities to accomplish a specific task. The four proficiency levels are Mastery, Fluency, Literacy, and Discovery. You must rate your proficiency level for each competency listed in the supplemental questions.

Education

If post-secondary education is required to meet the minimum qualifications, you must fill out the Education section of the application. If you have not yet obtained a degree, please indicate the units you have completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position.

Special Instructions for Foreign Education

Education completed at foreign colleges or universities may be used to meet the minimum qualifications listed above. If using this education to meet minimum qualification requirements, you must demonstrate that the credentials have been submitted to a private organization specializing in interpreting foreign educational credentials and that such education has been deemed at least equivalent to that gained in sta