Recorder 1

Job Description

The Department of Natural Resources, Support Services Division

,

is recruiting for a

Recorder 1 in Anchorage.

This position is open to Alaska Residents only.

Please check our

residency definition

to determine if you qualify.

What You Will Be Doing:

The Recorder's Office provides recording and customer service for the State of Alaska.

Daily tasks include but are not limited to:

Provide excellent customer service and assistance to the general public in person and over the phone.

Examine and record documents electronically, by mail, and in person by applying state statutes and regulations.

Reject and return documents that do not meet recording requirements.

Process fees, handle cash, receipt payments, and balance to ensure the deposit is correct.

Data entry by indexing and verifying information extracted from the recorded documents.

Mission and Values/Culture:

The Recorder’s Office is a positive, technology-driven environment that produces highly skilled, knowledgeable employees committed to recording and preserving Alaska's permanent public record. Our staff is innovative, creative, and driven to achieve the highest level of support for our customers.  We continually seek new enhancements and solutions to enable greater access to Alaska public records. As Recorders, we work daily with State and Federal entities, businesses large and small, and the general public to ensure that documents are recorded in a timely and accurate manner in support of the Alaskan economy.

Benefits of Joining Our Team:

Entry-level into State of Alaska and Department of Natural Resources employment.

Biweekly paycheck, 12 paid holidays, paid vacation days, consistent weekday schedule.

Health insurance and retirement benefits.

Training and exposure to other state entities for career advancement.

Friendly, encouraging, team-oriented atmosphere.

The Working Environment You Can Expect:

Located at the front entrance of the Atwood Building in downtown Anchorage. Walking distance to restaurants, shopping, and free covered parking. The Recorder's Office is equipped with comfortable, spacious workstations.

Minimum Qualifications

Competency-Based Minimum Qualifications Instructions

This job class uses competency-based minimum qualifications.

Please ensure your application

(through work history, volunteer experience (duties summary), training, education, licenses, certifications, etc.) supports how you have gained the knowledge, skills, abilities, and behaviors (competencies) and that you possess the minimum required competencies for the job class.

Competency Description

The competency description(s) listed below have been designed to promote a common understanding of the essential elements of the job class.  They highlight the more general and customary knowledge, skills, abilities (KSAs), tasks, and behaviors used to describe the competency.  They typically list expectations rather than specific tasks and are used only as parameters and guidelines.   A competency’s description is not intended to exclusively define every KSA, task, and behavior needed to meet the competency successfully, but rather to provide the manager/agency with a broad reference of options for how an applicant can meet the job expectation.

Minimum Qualifications

Any combination of education and/or experience that provides the applicant with competencies in:

•

Attention to Detail:

Is thorough when performing work and conscientious about attending to detail.

•

Computer Skills:

Uses computers, software applications, databases, and automated systems to accomplish work.

•

Critical Thinking:

Uses logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

•

Customer Service:

Works with clients and customers (that is, any individuals who use or receive the services or products that your work unit produces, including the general public, individuals who work in the agency, other agencies, or organizations outside State government) to assess their needs, provide information or assistance, resolve their problems, or satisfy their expectations; knows about available products and services; is committed to providing quality products and services.

•

Reading:

Understands and interprets written material, including technical material, rules, regulations, instructions, reports, charts, graphs, or tables; applies what is learned from written material to specific situations.

•

Written Communication:

Writes in a clear, concise, organized, and convincing manner for the intended audience.

equivalent to those typically gained by:

Experience including the performance of administrative support assignments; specifically, typing or data entry, or working with documents concerning ownership and encumbrances on property, such as deeds, liens, mortgages, promissory notes, financing statements, plats, or surveys.

Special Notes:

“Training” and “education” are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.

“Progressively responsible” means indicating growth and/or advancement in complexity, difficulty, or level of responsibility.

Additional Required Information

** Please read the information below carefully. **

SPECIAL NOTICES

Position is front-facing and interacts with the public daily, Monday through Friday, with an in-person schedule.

Application Notice

You can ONLY apply for this position through the Workplace Alaska website or by submitting a paper application. Instructions for applying are available on the Workplace Alaska

How to Apply

webpage

.  Your application must be received by 5:00 p.m. Alaska Standard Time on the closing date.

Supplemental Questions

For your application to be evaluated, you must answer the Supplemental Questions.  The State of Alaska (SOA) uses four proficiency levels to measure and describe an applicant’s competence in applying specific behaviors, knowledge, skills, and abilities to accomplish a specific task. The four proficiency levels are Mastery, Fluency, Literacy, and Discovery. You must rate your proficiency level for each competency listed in the supplemental questions.

Education

If post-secondary education is required to meet the minimum qualifications, you must fill out the Education section of the application. If you have not yet obtained a degree, please indicate the units you have completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position.

Special Instructions for Foreign Education

Education completed at foreign colleges or universities may be used to meet the minimum qualifications listed above. If using this education to meet minimum qualification requirements, you must demonstrate that the credentials have been submitted to a private organization specializing in interpreting foreign educational credentials and that such education has been deemed at least equivalent to that gained in standard U.S. education programs. Alternatively, an accredited U.S. post-secondary institution must report that the other institution's transcript is given full value or that full value is recognized in relevant subject areas aligned with the post-secondary institution's curricula. It is your responsibility to provide this evidence when applying.

Work Experience

If using work experience not already documented in your application, also provide the employer’s name, job title, employment dates, and whether full or part-time. Applications will be reviewed to determine whether the responses are supported and whether the minimum qualifications are met. If they are not, the applicant may not advance to the recruitment interview and selection phase.

Note:

Attaching a resume does not subs