Office & Dock Representative

Alaska X

Office & Dock Representative

$24.00 / hour

Skagway

,

Juneau

$2/hour bonus upon completing contract!!

SUMMARY:

Position serves both on the dock and in the office. Maintains open communication with cruise line shore excursions staff, Alaska X staff, and guests to ensure that the tours depart on time with the correct number of passengers. Responsible for confirming the tour numbers on the docks, informing associated parties, and settling at the end of the day.

MAIN JOB RESPONSIBILITIES:

Ensures guests experience the “E.X.C.U.R.S.I.O.N. of a lifetime” by being attentive to the needs and/or wants of the guests, answering any and all questions guests may have throughout the excursion, and notifying management of unhappy guests and/or obtaining guests’ information for management to contact them

Responds to all phone calls and emails received from ships, guests, and coworkers in a timely fashion

Maintains accurate up-to-date daily tour dispatch sheets, comparison spreadsheets, and complete tour spreadsheets

Maintains and distributes inventory

Runs errands as needed

Maintains the cleanliness of the office

Notifies independent tour companies of available space on departures

Notifies ships when the final tour has returned

When in office, responds to all guest inquiries and strives to close the sale by providing guests accurate information regarding the tour options

Serves as a liaison between Alaska X and cruise ships by developing a positive working relationship with shore excursions staff and utilizing this relationship in various situations

Gathers guests from the cruise ships, and independent tour companies, and interacts with them on the dock while waiting for the driver’s arrival

Ensures all tours leave on time and with the correct number of passengers

Collects guests’ tickets from the drivers, verifies the count of the tickets, and settles for the tickets at the end of the day, recalling situations that may have occurred while on duty should a discrepancy arise

Continuously verifies and communicates accurate information with shore excursions staff, company personnel, and guests

Provides guests and prospective guests with quality information regarding the tours

Maintains an accurate and legible daily tour dispatch throughout the day. Adhering to all company policies

Ensures that all daily tour information is recorded in the appropriate places or sent to the appropriate individuals at the end of each day

Strives to sell additional tickets while on the dock by maintaining a professional image

Making tour and retail lunch items as needed

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

Must possess the knowledge, skills, and abilities needed to perform general office tasks

Excellent communication skills that demonstrate a professional demeanor and the ability to interact with others with discretion and tact

Skilled in guest attentiveness as demonstrated by responsiveness to the needs and wants of our guests

Skilled in maintaining a positive attitude at all times even when handling difficult and/or stressful situations

Ability to memorize, recall, and present information and facts

Ability to make oral presentations that engage an audience

Ability to initiate interaction with guests

Ability to work well within diverse groups to achieve common goals

Ability to be detail-oriented and use good judgment when it comes to safety

Ability to work in a fast-paced work environment

Ability to assume and complete tasks without direction and with little supervision

QUALIFICATIONS:

Valid driver’s license

Ability to work irregular work schedules

ENVIRONMENTAL CONDITIONS:

Some of the work is performed outside, so will be subject to possible adverse weather conditions and variations in temperature.

Will be subject to noise, to include but not limited to, constant engine noises

Will be subject to dust, odors, and contact with water and/or other liquids

Will be subject to hazardous conditions (working with different machinery, etc.)

PHYSICAL ASPECTS OF THE JOB:

Must be able to lift and carry a 40lb weight for a distance of 200 feet

Position involves frequent (usually at least 2.5 hours a day but no more than 5.5 hours a day) standing, walking, handling objects, grasping items, & manipulating machinery and small items

Position involves occasional (usually no more than 2.5 hours a day) sitting, carrying, balancing, bending, stooping, and kneeling

Note: The statements in this document are intended to describe the general nature and level of work being performed by employees. They are not to be understood as an exhaustive list of responsibilities, duties, and skills required in this position. Furthermore, they do not establish a contract for employment, and they are subject to change, with or without notice, at the discretion of the employer.

Schedule:

Day shift

Ability to commute/relocate:

Skagway, AK 99840: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

Are you willing and able to work in Skagway, Alaska or Juneau, Alaska April-October?

Education:

High school or equivalent (Preferred)

Experience:

Customer service: 1 year (Preferred)

Administrative: 1 year (Preferred)

Work Location: Two locations: Skagway and Juneau

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