Office Assistant 4 (Office Manager)

Job Description

This Individual Position is Exempt from the Hiring Freeze. Qualified Applicants are Encouraged To Apply.

Welcome to the Department of Health!

We’d be delighted to have you join our team.

If you envision yourself in this role and are ready to start an exciting career with us, apply today!

This position is open to Alaskan Residents only.

Please check out the

residency definition

to determine if you qualify.

What you will be doing:

In this role, you’ll step into a key leadership role as the Public Health Center’s Office Manager. You’ll guide and support the administrative team, ensure clients and customers receive excellent service, and help create smooth, efficient administrative operations for the nursing staff. If you’re excited to lead a team and make a meaningful impact in public health, this role is a great opportunity to do just that.

Our organization, mission, and culture:

As a member of the Section of Public Health Nursing, you will contribute every day to the improvement of the health of Alaskans and their families.

The Division of Public Health exemplifies these values:

Accountability

: We are committed to responsible use of human, financial, and environmental resources.

Respect

: We provide services without discrimination or judgment.

Human

Potential

: We are committed to developing each Alaskan’s potential as a healthy individual and to fostering strong, healthy communities.

Integrity

: We are honest and ethical in all we do.

Scientific

Excellence

: We are committed to contributing to the body of scientific knowledge and to using the best available knowledge and data to set public health policy.

The benefits of joining our team:

Become a member of an innovative team that collaborates with communities across Alaska to make meaningful contributions to public health. Learn and grow in the Last Frontier while making a difference where we live, work, and play. Enjoy excellent benefits, including meaningful work, generous leave accrual, and 12 paid holidays annually.

For more in-depth benefit information, please go to:

https://drb.alaska.gov/employee/

The working environment you can expect:

Working in Wasilla, Alaska, means joining a community-focused, closed-knit environment where teamwork, adaptability, and a strong sense of purpose guide the workday. Employees enjoy a balance of small-town connection and fast-growing opportunities, supported by a scenic setting and a practical pace of life. It’s a place where you can make a meaningful impact while enjoying the unique character and natural beauty of the Mat-Su Valley.

Who we are looking for:

The ideal candidate will possess some or all of the following position-specific competencies in addition to the minimum qualifications listed below:

Decision Making

: Makes sound, well-informed, and objective decisions; perceives the impact and implications of decisions; commits to action, even in uncertain situations, to accomplish organizational goals; causes change.

Interpersonal

Skills

: Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult, hostile, or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences.

Managing

Performance

: Takes responsibility for employees’ performance by setting and communicating expectations and goals that are specific and measurable, tracking progress against the goals, supporting employees’ efforts to achieve job goals (by providing resources, removing obstacles, acting as a buffer, etc.), ensuring feedback, and addressing performance problems and issues promptly.

Oral and Written Communication

: Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.

Professionalism

: Consistently displays the collection of competencies and skill expected of a professional. Professionalism is defined by its key behaviors including being accountable for actions and assigned projects; practicing efficient work habits to effectively manage time and workload; clearly communicating and expressing thoughts and ideas in writing and in person; possessing the ability to understand how non-verbal communication impacts the workplace; working effectively as part of a team to achieve productive outcomes; and consistently demonstrating, emotional intelligence, integrity, and ethical behavior.

Special Notice:

A valid Driver's License is preferred.

To view the general description and example of duties for this job class, please go to the following link and search for Office Assistant 4

:

https://www.governmentjobs.com/careers/Alaska/

classspecs

Minimum Qualifications

High school diploma or the equivalent.

AND

One year of office work experience providing a broad range of clerical support that includes performing reception duties, answering routine questions on services or products, retrieving information from electronic or hard copy files, recording expenditures and receipts, or typing routine correspondence.

Special Note:

"High school diploma equivalent" means one of the following: 1) a G.E.D.; 2) completion of any basic adult education course equivalent to 480 class hours (16 weeks at 30 course hours per week); 3) acceptance in full standing by an accredited college or university; 4) highest grade of school completed plus an amount of paid or volunteer experience that totals 12 years and includes basic clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.

Some positions in this class may require the incumbent to operate motor vehicles. Such positions require that the applicant possess a regular Alaska driver's license and be 18 years of age or older.

Some positions in this class may require skill in typing. Recruitment and selection may include this requirement.

Additional Required Information

At the time of the interview, please provide the following

:

Three (3) professional references, whom we may contact by phone, are required. One (1) of these references must be your current or most recent supervisor, if not already provided in the application.

Current performance evaluation, if available.

A copy of academic transcripts (unofficial is okay; please ensure that the institution name/URL is listed on the transcripts) is used to verify that you meet the minimum qualifications.

If chosen for the position, the candidate will be required to provide the following items prior to employment

:

Proof of Tetanus, Diphtheria, Pertussis (Tdap), Mumps, Measles, Rubella (MMR), and Varicella immunizations.

Proof of Hepatitis B (immunity or a signed declination statement).

Annual influenza vaccination or a signed declination statement.

Proof of Tuberculosis screening within the past 12 months.

A copy of your current driver’s license.

Please read the information below carefully. This applies to your application submission.

EDUCATION

To verify education is being used to meet and/or support the required minimum qualifications/competencies, you must fill in the Education section of the application  If you have not obtained a degree, please indicate the number of units completed  Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application  (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts)  Transcripts can be attached at the time of application or provided at the time of int