Municipal Administrator

Primary Purpose of Job & Essential Duties/Responsibilities

Salary negotiable depending on qualifications and experience aligned with job requirements

.

Open until filled.

Primary Purpose of job

The Municipal Administrator is the chief administrative and executive officer of the City and Borough of Sitka (“CBS”). As Municipal Administrator, this position plans, organizes, and manages the operations and activities of municipal government.

The Municipal Administrator is hired by and serves at the will of the Assembly.  The work is performed independently with substantial independent judgment and discretion subject to the Assembly’s general direction and the law.

The Municipal Administrator directly supervises all CBS Department Heads and is ultimately responsible for all municipal government personnel.

Essential Duties and Responsibilities

Oversees all department operations and CBS activities ensuring their adherence to federal, state and local law as well as Assembly direction, CBS policies and procedures, and collective bargaining agreements

Appoints and removes or reassigns department heads subject to approval of the Assembly

Directs, manages, and evaluates the work of all department heads to ensure each performs consistently with Assembly direction, federal, state, and local laws, and CBS policies and procedures in a professional, efficient, and effective manner

Monitors the implemented budget and reports to the Assembly on a regular basis the status of the budget, the municipality's financial condition, and unplanned operational expenses and needs

Interprets and communicates decisions made by the Assembly to staff and the public

Plans and directs administrative actions to implement the decisions of the Assembly

Prepares and submits annually a proposed operating budget and capital improvement plan for the next fiscal year to the Assembly for their approval

Makes decisions on resource allocation among different functions within the municipality

Organizes and coordinates different operations and activities with competing interests

Executes legally binding contracts on behalf of CBS

Ensures proper custody of municipal property, funds, and assets

Oversees the construction, maintenance, and operation of Municipal Public Works

Respond to citizen inquiries, listen to complaints, and resolve conflicts involving CBS operations

Represents CBS in matters involving state and federal agencies or legislative bodies, and before an adjudicatory body in a legal matter

Working with Department Heads and other staff, performs short and long-range planning for all municipal government functions and activities

Performs other related duties as assigned

Knowledge, Skills, & Abilities

Knowledge of:

Principles and practices in municipal and government management

Municipal budgeting practices and procedures

Organizational structure and function of local government

Legislative processes in local and state government

Skills in:

Effective communication, both orally and in writing

Analyzing, interpreting, and compiling financial data and budgets

Time management and the organization of multiple responsibilities, assignments, and developments

Public presentation and delivery of information on a variety of issues, in front of a friendly, and sometimes not so friendly, audience

Ability to:

Communicate well with others using both technical and non-technical language in a courteous and professional manner

Prepare and present accurate and reliable reports containing findings and recommendations

Use logical and creative thought processes to develop solutions according to written specifications and oral instructions

Perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines

Quickly learn and put to use new skills and knowledge as needed

Minimum Qualifications & Other Job Requirements/Expectations

Minimum Qualifications

Bachelor’s Degree in Public Administration, Business Administration, or a closely related field,

and

Extensive experience in a senior management or administrative position, preferably in the public sector at a local government level,

or

Any equivalent combination of experience, education, and training that provides the required knowledge, skills, and abilities

Other Job Requirements or Expectations

Maintain membership with the International City/County Management Association (ICMA)

Maintain membership with the Alaska Municipal Management Association (AMMA)

Working Conditions & Physical Requirements

Working Conditions:

General office environment

Specific Physical Requirements

Sitting or standing for long periods of time

Working in front of computer screen for long periods of time

Some walking, lifting, bending, and reaching during the workday

General Physical Requirements

Sufficient clarity of speech and hearing which permits the employee to communicate effectively

Sufficient vision which permits the employee to review a wide variety of written correspondence, reports, and related material in both electronic and hardcopy form

Sufficient manual dexterity which permits the employee to operate a keyboard and produce hand-written materials and notations

Sufficient personal mobility which permits the employee to visit various and other workstations and attend a wide variant of meetings with CBS and out of area