Human Resources Assistant I / II

Maniilaq Association is a P.L. 93-638 Native/Indian Preference/EEO Employer

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Human Resources Assistant I / II

Job Code:

2025:OTZ-251

Location:

Kotzebue, Alaska

Program:

Human Resources

FT/PT Status:

Full Time

Job Responsibilities:

MANIILAQ ASSOCIATION

12/25

Title:  Human Resources Assistant I/II                                                                                 Range:  13+7/14+7

Division:

Human Resources

Status:

Non-Exempt

Housing

Priority: None

Covered

: Yes

POSITION SUMMARY

The purpose of this position is to provide technical

assistance as a team member in the function and requirements of the Human

Resource Division for Maniilaq Association.

The duties are directly related to all technical aspects of data

development and data entry.

Provides

technical assistance to all Human Resource personnel. Provides guidance to internal

and external customers.

Reports directly

to the Human Resources Director.

PRINCIPAL DUTIES AND RESPONSIBILITIES

1.

Completes pre-employment reference

checks in a timely manner.

2.

Creates new employee personnel and

payroll folders.

3.

Performs and maintains the filing

of all documentation, including archiving and storing documents.

4.

Ensures the file room and reception

desk are clean and organized.

5.

Greets customers in a respectful

manner.

6.

Answers the main HR phone line and

directs calls, as appropriate.

7.

Assists

applicants and new employees in completing forms and provides information on

vacancies.

8.

Assists

customers with the online application process.

9.

Enters

new vacancies into the online application system and creates job vacancy

folders for the Specialists/Generalists.

10.

Completes

unemployment/salary verifications.

11.

Conduct

drug tests, alcohol tests and takes fingerprints

12.

Makes

travel arrangements for Human Resource personnel and prospective employees.

13.

Completes

badging process for employees and contractors.

14.

Completes

Travel Requisitions, Check Requisitions and Purchase Requisitions, as necessary.

15.

Maintains

and orders an adequate supply of forms, supplies and materials.

16.

Properly

disposes of confidential information.

17.

Assists

with projects such as the Longevity Awards, New Hire Orientation, etc.

18.

Prepares

packets for New Hire Orientation.

Human Resources Assistant II (additional duties):

1.

Participate in conducting New Hire Orientation on

rotational schedule.

2.

Participates in carrying the HR on-call phone rotation

schedule.

3.

Assists with HR internal audits needed for compliance

with state/federal regulations.

4.

Assists with UKG/Kronos time-clock maintenance.

5.

Acts as lead HR Assistant with front desk operations.

Job Qualifications:

MINIMUM REQUIREMENTS

Human Resources Assistant I:

High school diploma or equivalent.

6 months related HR clerical experience

preferred.

Must be able to type well

enough to efficiently carry out duties.

Prior experience u

sing

computers at the beginning level for word processing.

Ability to travel in small planes.

Human Resources Assistant II:

Qualifications of the Assistant I; plus 2 years of work

experience as a Human Resources Assistant I with 1-year experience assisting

with HR Generalist/Specialist work with the ability to advise on common policy

questions.  Experience using computers at

the intermediate level for spreadsheets and word processing.

Other Job Information (if applicable):

DISCLAIMER

The above statements are

intended to describe the general nature and level of work being performed by

people assigned to this job.

They are

not intended to be considered an exhaustive list of all responsibilities, duties

and skills required of personnel in this job, and the employer reserves the

right to revise or change this description.

This description does not constitute a written or implied contract of

employment.

To perform this job

successfully, an individual must be able to satisfactorily perform each of the

above essential duties and meet physical demands.

Reasonable accommodations may be made to

enable individuals with disabilities to meet those conditions.