Grants Operations and Systems Coordinator

Position Summary

The Grants Operations & Systems Coordinator is a mid-level hybrid role that balances operational execution, process ownership, and system backup support. This position serves as the operational hub of the grants function — ensuring processes run smoothly, compliance is tracked, and providing redundancy coverage for the Systems Analyst while managing higher-level coordination responsibilities.

Essential Duties and Responsibilities

Grants Operations Execution

· Manage end-to-end grant processing including intake, review coordination, award setup, amendments, and closeout tracking

· Ensure completeness and compliance of applications and documentation

· Coordinate reviewer workflows and panel logistics

Process Ownership

· Maintain operational calendars, grant cycles, and deadline schedules

· Monitor compliance checkpoints and flag risks for escalation

· Implement process improvements developed in collaboration with the Systems Analyst

System Support

· Serve as backup system administrator for routine updates (user setup, configuration changes)

· Perform QA checks on system data and workflows

· Assist with report generation and data validation

Stakeholder Coordination

· Act as the primary point of contact for applicants and internal program staff

· Provide guidance on processes, requirements, and timelines

· Support training efforts for staff and grantees

Reporting & Tracking

· Maintain operational dashboards and trackers

· Compile reports for leadership and audits

· Track KPIs including approval timelines, application volume, and compliance status

Competencies

· Ability to advance the mission of MSHF through detailed and effective organizational skills and logistics coordination.

· Operational rigor and attention to detail

· Ability to bridge systems and business processes

· Problem-solving and prioritization

· Cross-team collaboration

· Demonstrates a customer service orientation when supporting internal stakeholders, ensuring needs are addressed promptly and effectively.

Education & Experience

· Bachelor’s degree preferred or relevant work experience

· 3–5+ years in grants administration, operations, or program coordination

· Familiarity with grants management systems and reporting tools

· Strong organizational and project coordination skills

EEO statement:

Mat-Su Health Foundation is an equal employment opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.