Grants Administrator 3

Job Description

Welcome to the Department of Education & Early Development

We’d be delighted to have you join our team.

If you envision yourself in this role and are ready to start an exciting career with us, apply today!

This position is open to Alaskan Residents only.

Please check out the

residency definition

to determine if you qualify.

What you will be doing:

This professional position works independently and collaboratively with the division’s Child Nutrition Programs and the Grants Unit and is expected to provide administration for multiple federal and state grants awarded to sub-grantees such as universities, state agencies, multiple local educational agencies, and non-profit agencies in accordance with federal and state statutes and regulations. This position is responsible for the fiscal and portions of the programmatic requirements for 50 grant programs comprised of over 230 sub-grants to state agencies, local education agencies and non-profits. Administers grants that are multi-year, complex and cross both federal and state fiscal years and could include any funding source. This position is also required to understand the other grant programs in order to support all staff within the Division.

Our organization, mission, and culture:

The department’s mission is to provide an excellent education for every student every day. The Child Nutrition Programs section accomplishes this mission by ensuring that students and families have access to healthy and nutritious food year-round. By meeting their hunger needs, this position helps students to be ready to learn and succeed in life.

The benefits of joining our team:

The Alaska Department of Education and Early Development offers the opportunity to work collaboratively with this tight-knit team to fight hunger. The team is a dynamic group of professionals who are passionate about serving Alaska's public-school students and other program sponsors. Each member of the Child Nutrition Programs team plays a critical role in feeding Alaska’s children and supporting DEED’s mission.

The working environment you can expect:

The daily work environment is collegial and collaborative. Our team is inspiring, as our staff are engaged in meaningful work that makes a difference in the lives of students and their families. The Juneau office is conveniently located downtown in the State Office Building. The position includes an assigned cubicle workspace, the opportunity for teleworking after the initial training period, flexible scheduling options, and convenient access to parking, restaurants, and coffee shops.

We are interested in candidates who possess some or all of the following position specific competencies:

•Federal Funds Processing: Knowledge of methods and procedures for processing direct and reimbursable program funds (for example, automatic and funded reimbursements, interagency agreements, transfer appropriations), grants, loans, and credit programs.

•Principles of Finance: Knowledge of the basic principles, practices, and methods of financial management to include requisitions, apportionments, allotments, investments, fiscal management, activity reporting, and fiscal year guidelines.

•Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary

If you envision yourself in this role and are ready to start an exciting career with us, apply today!

Minimum Qualifications

Competency Based Minimum Qualifications Instructions

This job class uses competency based minimum qualifications.

Please ensure your application

(through work history, volunteer experience (duties summary), training, education, licenses, certifications, etc.) supports how you have gained the knowledge, skills, abilities, and behaviors (competencies) and that you possess the minimum required competencies for the job class.

Competency Description

The competency description(s) listed below have been designed to promote a common understanding of the essential elements of the job class.  They highlight the more general and customary knowledge, skills, abilities (KSAs), tasks, and behaviors used to describe the competency.  They typically list expectations, as opposed to specific tasks, and are to be used only as parameters and guidelines.   A competency’s description is not intended to exclusively define every KSA, task, and behavior needed to successfully meet the competency, but rather to provide the manager/agency with a broad reference of options as to how an applicant can meet the job expectation.

Please ensure your application (through work history, training, education, licenses, certifications, etc.) supports/demonstrates you possess the minimum required competencies for the job class.

Minimum Qualifications

Any combination of education and/or experience that provides the applicant with competencies in

Accounting: Knowledge of traditional accounting practices including accrual, obligations, and costs methods.

Grants Management: Knowledge of requirements, practices, and procedures for soliciting, receiving, reviewing, and processing proposals, and awarding and administering grants and agreements.

Problem Solving: Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives, and to make recommendations.

Reasoning: Identifies rules, principles, or relationships that explain facts, data, or other information; analyzes information and makes correct inferences or draws accurate conclusions.

Technical Credibility: Understands and appropriately applies principles, procedures, requirements, regulations, and policies related to specialized expertise.

Equivalent to those typically gained by:

Any combination of preparatory post-secondary education and/or progressively responsible experience in accounting, grants administration, budget administration, procurement, professional services contracts and/or providing administrative support to a business or organization.

Special Note:

“Competencies” means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation.

“Typically gained by” means the prevalent, usual method of gaining the competencies expected for entry into the job.

“Training” and “education” in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.

“Progressively responsible” means indicating growth and/or advancement in complexity, difficulty, or level of responsibility.

Some positions may require procurement certification from the Department of Administration, Division of General Services.

Some positions may require frequent travel to remote areas.

Additional Required Information

At the time of the interview, please provide the following:

Three (3) professional references, whom we may contact by phone, are required. One (1) of these references must be your current or most recent supervisor, if not already provided in the application.

Current performance evaluation, if available.

A copy of academic transcripts (unofficial is okay; please ensure that the institution name/URL is listed on the transcripts) is used to verify that you meet the minimum qualifications.

Please read the information below carefully. This applies to your application submission.

EDUCATION

To verify education is being used to meet and/or support the required minimum qualifications/competencies, you must fill in the Education section of the application  If you have not obtained a degree, please indicate the number of units completed  Copies