FACILITIES COORDINATOR (Administrative Officer) - Range NON / 14

Job Information

Job Information

Open to any current Municipal Employee working at the Library Department.

This is a non-represented position (no union affiliation) and is subject to the provisions of the Personnel Rules of the Municipality of Anchorage.

DEPARTMENT

: Library

HOURS OF WORK

: Monday - Friday 7:00 am - 3:00 pm

LOCATION

: 3600 Denali Street

Employees who are hired or rehired to any position shall be placed at the entrance pay step, and advancement from the entrance step to the maximum step within a pay grade shall be by successive steps.

Starting pay does not exceed the midpoint of the displayed pay range.

Remote work schedule opportunities (telecommuting) may be considered after successful completion of probation, at the discretion of management and with the approval of the department head. Not all positions are eligible for remote work (telecommuting) per P&P 40-40.

To be considered for employment, candidates must be legally authorized to work and accept employment in the United States. The Municipality of Anchorage is not able to provide any type of sponsorship, including Student Visas and Employment Visas, under any circumstances.

Example of Duties

The Facilities Coordinator supervises all library facilities staff and activities including maintenance, janitorial, facility and security services for the library. Serves as department liaison for Municipality of Anchorage (MOA) Risk, Facilities Management, Safety, and Security departments, and Facility Manager for all locations of the library. Manages and oversees contracts. Evaluates, plans and develops facility needs driven by technological, programmatic or other service changes. Works with appropriate municipal departments, contractors and vendors for building maintenance and security. Works with library and MOA staff on capital projects. Purchases items through the SAP city software or through credit card purchases, including reconciling purchases. Ensures that Anchorage Public Library (APL) meets ADA and OSHA standards. Oversees building safety. Trains APL staff on safety and security. Develops and researches safety and security educational opportunities for training and distribution to staff. Communicates effectively to Library Director and provides updates to appropriate staff. Provides written and verbal reports to staff and administrators. Establishes and maintains effective relations with co-workers, the public and vendors; treats everyone with honesty, respect and fairness to build an environment of trust; contributes to a collaborative, committed and collegial work environment. Required to work independently and final decisions are reviewed by the Library Director or Assistant Director

Minimum Qualifications / Substitutions / Preferences

High school diploma, GED or equivalent and

six

(

6

) years of experience in the field related to the position. Employment is conditional based on a satisfactory background check which includes criminal, education, and employment history.

OR

Associate’s degree in accounting, Business Administration, Computer Information Systems, Finance or similar discipline and

four

(

4

) years of experience in the field related to the position. Employment is conditional based on a satisfactory background check which includes criminal, education, and employment history.

OR

Bachelor’s degree in accounting, Business Administration, Computer Information Systems, Finance or similar discipline and

two

(

2

) years of experience in the field related to the position. Employment is conditional based on a satisfactory background check which includes criminal, education, and employment history.

Must possess and/or obtain:

Satisfactory background check which includes criminal, education, and employment history at time of hire

Valid State of Alaska Driver’s License and satisfactory Driving Record at time of hire.

Preferred

:

One year experience managing facilities.

Experience working with contractors.

Additional Important Information

Application Process

Once an applicant clicks on the "Apply" link underneath the header section of a vacancy announcement, they will be directed to the

www.GovernmentJobs.com

website to log into their existing account (or to create an account) of their application profile. Applicants will create or review their profile, make any updates necessary, and submit their application from their personal account.

NOTE: The Government Jobs website and applicant's profile accounts are not administered by the Municipality of Anchorage. For technical assistance or customer service regarding an account profile, applicants may contact the Government Jobs customer support line at 1-855-524-5627.

For general questions regarding Municipal vacancy announcements or the employment process with the Municipality of Anchorage, applicants may contact the Human Resources Department at 907-343-4442 during regular business hours of Monday through Friday, 8:00 am to 5:00 pm, Alaska Standard Time.

The MOA is an EO and AA Employer and complies with Title I of the ADA.

For information regarding requests for reasonable accommodations related to employment under the Americans with Disabilities Act, please contact the Municipality of Anchorage ADA Coordinator at 907-343-4571.