Facilities Business Support Specialist

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Facilities Business Support Specialist

University of Alaska

Facilities Business Support Specialist

University of Alaska Anchorage

The University of Alaska Anchorage is seeking a Facilities Business Support Specialist to provide administrative, fiscal, and customer support to Facilities & Campus Services. This position supports work management coordination, budget and procurement activities, customer service, and human resources processes that are essential to maintaining UAA's campus facilities and infrastructure. The Facilities Business Support Specialist works closely with facilities leadership, supervisors, and staff to ensure accurate data, responsive service delivery, and effective business operations across the Anchorage campus and community campuses. The position is based in Anchorage, AK, and offers a collaborative work environment supporting the mission of UAA.

This position includes a competitive salary and a comprehensive University of Alaska benefits package, including:

• 12 paid holidays per year and generous paid time off

• Tuition waivers for employees and eligible family members

• Medical, dental, and vision insurance

• Employee Assistance Program and wellness incentives

• State of Alaska PERS retirement plan

• Professional development and training opportunities

The Facilities Business Support Specialist provides essential business, administrative, and customer service support functions for Facilities & Campus Services (FCS). Operating under general supervision, this position serves as a central point of coordination for work management, fiscal support, human resources processing, and customer service activities across multiple facilities units. The role supports day to day business operations by maintaining accurate records, coordinating work requests, assisting with budgeting and procurement processes, and ensuring responsive service to campus customers. This position plays a critical role in supporting operational continuity, data accuracy, and effective communication across Facilities departments.

Successful candidates will bring strong organizational skills, attention to detail, and the ability to manage multiple responsibilities in a fast paced, service oriented environment. The role requires working knowledge of administrative and fiscal processes within a public organization and the ability to interpret and apply policies, procedures, and guidelines. Familiarity with integrated work management systems (IWMS/CMMS), financial and accounting systems, and standard office software is important. The position also requires effective communication skills, a customer focused mindset, and the ability to collaborate with diverse campus stakeholders, including facilities staff, vendors, contractors, and the broader university community. Proficiency in UAA's Core Competencies, including accountability, intercultural awareness, and ethical responsibility, is essential.

Minimum Qualifications:

Associate's degree and two (2) years of progressively responsible experience related to the program specialty, or an equivalent combination of training and experience. Related experience includes fiscal support, administrative services, data entry, clerical functions, and/or work management-type positions.

An unrestricted Alaska driver's license and clean driving record in compliance with UA Safe Driving criteria may be required.

Position Details:

This position is located on the UAA Main campus in Anchorage. This is a full-time, non-exempt staff position complete with both a competitive salary and https://www.alaska.edu/hr/benefits/support/prospectiveemployees.php. UA provides a generous compensation package that includes retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage. New hires will be placed on the https://www.alaska.edu/hr/benefits/compensation/salary.php, Grade 78, based on education and experience.

Applications will be reviewed on a rolling basis until a successful candidate is identified. Review of application materials will begin immediately. Search and selection procedures will be closed when a sufficient and viable number of qualified candidates have been identified.

The University of Alaska (UA) reserves the right to require employees to work on-site at the UA facilities. Hybrid and remote work may be approved for employees based in Alaska at the University's discretion. Remote work for employees based outside the State of Alaska may be approved only in exceptional circumstances or when required by the position's job duties.

📃To view the full list of job responsibilities, please click https://docs.google.com/document/d/1e9gE7JbEr-temHxrRCJ_wvKQuSbJYWRrbWQP_Wltxyo/edit?usp=drive_link.

☎️If you have any questions regarding this position, please contact (Steffanie Miller), (Facilities & Campus Services) HR Coordinator, at mailto:([email protected]) or (907-786-1112).

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact the ADA team at mailto:[email protected].

The http://www.alaska.edu/ (https://www.alaska.edu/alaska/index.php) is an Equal Opportunity/Equal Access Employer and Educational Institution. The University is committed to a http://www.alaska.edu/nondiscrimination (http://www.alaska.edu/nondiscrimination) against individuals on the basis of any legally protected status.

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

All employees at the University of Alaska are expected to uphold the highest standards of ethics and professionalism when conducting or engaged in university business.

*

Each university within the University of Alaska system publishes an Annual Security and Fire Safety Report which contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus. The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.

Access to the reports is available at:

UAA

: (Addresses Anchorage campus, Aviation Technology Complex, JBER - Elmendorf Extension, JBER - Richardson Extension, Kenai Peninsula College - Kachemak Bay campus, Kenai Peninsula College - Kenai River campus, Kodiak College, Kodiak High School Extension, Matanuska-Susitna College, Prince William Sound College, and Prince Willi