Division Operations Manager (090417)

Job Description

The

Department of Military and Veterans Affairs

(DMVA),

Division of Administrative Services

(DAS), is recruiting for a Division Operations Manager!

This position is in the

Supervisory Union

(SU) bargaining unit at a range 24.

This position is open to Alaska Residents only.

Please check our

Definition FAQ

to determine if you qualify.

Notice of Work Site

:

Please note, this position requires full-time on-site work at Joint Base Elmendorf-Richardson to facilitate collaboration with various divisions supported by DAS' Administrative Section. Remote work may be permitted up to two days a week, subject to the hiring manager’s approval, and/or successful completion of probation.

What You Will Be Doing:

The Division of Administrative Services (DAS) is seeking a Division Operations Manager to serve as the principal assistant to the Division Director and senior executive advisor. This leadership role oversees statewide administrative operations, including finance, budgeting, procurement, information technology, and support services. The incumbent develops and implements agency policies, ensures compliance with state and federal regulations, supervises senior level managers, and leads strategic initiatives that support the department's mission. The position also serves a key role in fostering a supportive environment where division team members feel valued, empowered, and cared for. The ideal candidate is an experienced leader with strong skills in public administration, financial management, strategic planning, and organizational leadership.

Our Mission and Our Culture:

The Division of Administrative Services (DAS) is committed to providing exceptional administrative support to our division, supervisors, and leadership. As a customer-service-focused organization, DAS relies on the Division Operations Manager to ensure efficient and responsive daily operations that support the department's mission of serving Alaska's military members and veterans. This position coordinates the support of administrative, financial, budgetary, procurement, and information technology functions across the department to strengthen operations and support a high-performing, well-supported workforce.

The Benefits of Joining Our Team:

By joining our team, you will play an essential role in supporting the critical mission of the Division of Administrative Services while enjoying a rewarding career that offers skills advancement and career development.  Our team is built on collaboration, positivity, and a shared commitment to meaningful work. Everyone is encouraged to bring their talents forward, contribute ideas, and help shape improvements.  Additional benefits include paid leave accrual, various retirement options, and comprehensive medical, vision, and dental plans, ensuring you are well-supported both professionally and personally as you serve your community.

The Working Environmental You Can Expect:

DAS is proudly located on Joint Base Elmendorf/Fort Richardson (JBER) surrounded by the natural beauty of the Arctic Valley where you can enjoy a three-mile paved walking / jogging trail and have access to an on-site café and no-cost fitness center at the National Guard Armory. You will have the opportunity to collaborate and engage with uniformed military members and fellow state employees, to accomplish our mission while maintaining a healthy work-life balance.

Who We Are Looking For:

We are interested in candidates who possess some or all of the following position specific competencies:

Leadership

: Influences, motivates, and challenges others; adapts leadership styles to a variety of situations.

Financial Management

: Understands the organization's financial processes. Prepares, justifies, and administers the program budget. Oversees procurement and contracting to achieve desired results. Monitors expenditures and uses cost-benefit thinking to set priorities.

Problem Solving:

Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives, and to make recommendations.

Partnering

: Develops networks and builds alliances; collaborates across boundaries to build strategic relationships and achieve common goals.

Planning and Evaluating:

Organizes work, sets priorities, and determines resource requirements; determines short- or long-term goals and strategies to achieve them; coordinates with other organizations or parts of the organization to accomplish goals; monitors progress and evaluates outcomes.

To view the general description and example of duties for the position please go to the following link:

https://www.governmentjobs.com/careers/Alaska/classspecs

If you can see yourself in this role, we encourage you to apply!

To learn more about the Division of Administrative Services, please visit:

Administrative Services

*NOTE *     SPECIAL NOTICE - JBER (BASE) ACCESS     * NOTE*

The successful applicants must pass a federal background check in order to qualify for military base access, which is required with this position's work location on base. The background check may include fingerprinting. All job offers are conditional pending successful completion of the federal background check and issuance of a Defense Biometrics Identification System (DBIDS) card allowing base access. Also, you must be able to maintain the clearance throughout your employment. If using a private vehicle this will require a valid Alaska Driver License, proof of vehicle insurance, and a valid State of Alaska vehicle registration.

State employees are guests at Joint Base Elmendorf-Richardson; clearance and access are not within the State's control.

Special Note

:

In addition, in some cases employees must be able to obtain and maintain a Common Access Card (CAC). As part of the examination process, a background check investigation, including a criminal records check, will be conducted. Conviction of a crime will not automatically preclude appointment. The circumstances involved in the conviction will be considered.

Minimum Qualifications

Three years of professional experience in the broad occupational fields of the division or department and two years of supervisory and/or managerial experience, which may be concurrent with the professional experience.

Special Note:

"Professional experience in the broad occupational fields of the division or department," means experience in one of the professional areas that compose the division's purpose and function to ensure the applicant has the knowledge of the work of the division to be managed.

For example, in an administrative services division, qualifying professional experience could be in any one of the professional areas that compose business administration; such as accounting, procurement, human resources, and so on.

In a line division, for example the Division of Mining, Land, & Water in the Department of Natural Resources, qualifying experience could be in any one of the professional areas that provide for the use and protection of Alaska's State-owned land and water, such as geology, hydrology, forestry, natural resource management, and so on.

Additional Required Information

Please read the information below carefully, this applies to your application submission.

Ensure your application meets the minimum qualifications for the job class, carefully review the job description and compare it with your work history, training, education, licenses, and certifications. Highlight relevant experiences and credentials that directly align with the job requirements and organize them clearly in your application to demonstrate your qualifications effectively.

Required documents due at the time of interview:

If you are a

current

or

former

State of Alaska employee, provide your last two (2) performance evaluations or if you have never been employed with the State, please provide three (3) professional letters of recommendation

if

evaluations are unavailable.

Three (3) professional references we may c