Courtroom Judicial Assistant (41-4054) Fairbanks In-Court

Job Description

The Fairbanks In-Court Division is seeking highly dependable individuals to become Courtroom Judicial Assistants (salary range 12).

* Employees transferring from another State of Alaska agency or applicants with prior legal work experience or education in the legal field may receive consideration for advance step placement. *

*Personnel rules will be applied to determine step placement for the successful internal candidate.

Our organization, mission and culture:

The mission of the Alaska Court System is to provide an accessible and impartial forum for the just resolution of all cases that come before it, and to decide such cases in accordance with the law, expeditiously and with integrity.  Everything we do is outlined in our

Pledge of Fairness

.

The benefits of joining our team:

The Fairbanks Trial Court is a dynamic team where customer service is our priority.  Your success as an employee is our success as an organization.   We will receive on-the-job training, on-going support, respect, and fairness.  We are a court family.

This Position

This position performs advanced in-court case management and courtroom clerk duties in support of judicial proceedings. Responsibilities include preparing courtrooms for daily hearings and trials; operating and monitoring digital recording systems; administering courtroom documentation; managing exhibits, witness lists, and jury materials; maintaining accurate case records; entering and updating case information in electronic case management systems; calendaring hearings; issuing and processing court orders, warrants, and dispositions; and ensuring compliance with court rules, statutes, and established procedures. The position coordinates with judges, attorneys, law enforcement, correctional facilities, jurors, and the public to facilitate efficient courtroom operations, processes post-hearing documentation, prepares records for appeal, responds to records requests, and maintains courtroom supplies and exhibits.

Additional responsibilities include processing criminal charging documents, supporting arraignments, providing cross-coverage for other court functions, traveling to outlying locations as needed, and working extended, weekend, holiday, or on-call hours to meet the operational needs of the court.

The ideal applicant will possess the following knowledge, skills, and abilities.  Please detail these in the required cover letter.

Experience

handling stressful situations with tact and diplomacy.

Experience dealing with high-priority, confidential, or sensitive information.

Experience or knowledge of legal procedures.

Experience preparing professional documents and applying rules and regulations when processing documents.

Experience performing multiple tasks with frequent interruptions and remaining calm, organized, and accurate.

Experience working positively and productively in a team environment

Proficiency using Microsoft Word, Excel, and Outlook

Experience level (50+ wpm) or expert level (60+ wpm) keyboarding proficiency

What Is the Working Environment?

The Fairbanks Trial Court is located in the beautiful Rabinowitz Courthouse located at 101 Lacey Street in Downtown Fairbanks.  Our building is located next to Golden Heart Plaza, the Alaska Siberia World War II Memorial, several bike paths, and the Chena River.  Our professional, collegial team takes immense pride in public service. The workplace culture is supportive, team-centered, and mission-orientated to foster fairness and respect.

The Work Hours

Full-time court employees are currently scheduled to work 37.5 hours per week.  The work hours for this position are Monday – Friday, 8:00 a.m. to 4:30 p.m. with a one-hour lunch break.

Exceptional Benefits for Full-Time Employees

We offer a competitive benefits package that includes

12 paid holidays

,

medical, dental, and optional vision coverage

, and

employer-paid life insurance

. Employees are enrolled in the

Public Employees Retirement System (PERS)

and the

Alaska Supplemental Annuity Plan (SBS)

, with access to the

Alaska Deferred Compensation Plan

.

Personal leave

is accrued for vacation, illness, or personal needs.

Enjoy peace of mind and long-term security while serving your community.

See

http://doa.alaska.gov/drb/index.html

for additional information.

For more information on the Alaska Court System, please visit:

http://www.courts.alaska.gov

For information about what state courts do, please watch the following short video:

VIDEO: The who, what, when, where and how of state courts

The Alaska Court System is an EEO employer and proudly promotes diversity.

Minimum Qualifications

Graduation from high school or completion of a General Education Development (GED) certificate AND one year of office clerical experience AND the ability to keyboard at least 40 words per minute (net).

Substitution:

Additional office clerical work experience will substitute for the high school diploma or GED certificate on a month-for-month basis.

Completion of 36 semester credit hours or 48 quarter credit hours of coursework from an accredited college will substitute for the year of required office clerical experience.

Completion of an appropriate vocational training course of study such as legal secretary, paralegal, or office skills will substitute for the required office clerical experience on a month-for-month basis.

Additional Required Information

This applies to your application submission.

Documents to be Attached to the Application (REQUIRED):

Keyboarding certification dated within one year showing a keyboarding speed of at least 40 words per minute (net).

Post-secondary transcripts, if using education to meet minimum qualifications.

A list of three (3) professional references who have had supervisory authority over you, including your most recent supervisor, along with their daytime contact phone numbers

and

email addresses.

Two (2) writing samples each at least one page in length.

KEYBOARDING CERTIFICATION REQUIRED

Attach a recent keyboarding certification (dated within one year) to your application that verifies your keyboarding speed of 40 wpm or higher (net). Online keyboarding tests (often at no cost) are accepted with a valid website address noted on the document.  Acceptable websites include:

www.ratatype.com

and

www.typingtest.com

.

In addition, keyboarding tests are given at any Alaska Job Center location.  A list of locations is available at

:

http://www.jobs.state.ak.us/offices

.

LEGAL EMPLOYMENT

The State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment.

The Alaska Court System does not sponsor visas.

WORK EXPERIENCE

If using work experience not already documented in your application, provide the employer’s name, your job title, dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment.

EDUCATION

If post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications for the position and are required with each application.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educati