Court Case Manager 2 (Multiple Vacancies) Utqiagvik

The Utqiagvik Trial Court of the Alaska Court System is accepting applications for a Full-Time Court Case Manager 2 (salary range 12).  Under general direction, this position performs a variety of clerical and technical functions in support of court operations.

* Employees transferring from another State of Alaska agency or applicants with prior legal work experience or education in the legal field may receive consideration for advance step placement. *

Information about the Part-Time Court Case Manager 2 (salary range 12) position is provided at the end of the bulletin.

Full-Time primary responsibilities include:

Case Management

This position will review incoming complaints and petitions for compliance with court rules; open and close all civil cases; receive fees in accordance with rules; accept pleadings for filing or lodging; match pleadings with appropriate case files, screen incoming civil pleadings, check for conformity to court rules; you will calendar hearings, enter data into the case management system, distribute all calendaring notices, orders, and judgments, ensure the accuracy of data in motion tracking, and route motions and files to the appropriate judicial officer.

Additionally, you will assist the public in filing FED actions and petitions for protective orders, review proposed judgments and mathematical computations relating to judgments, review and issue writs of execution and garnishment, and update and maintain Excel spreadsheets for all executed judgments. Draft decrees of dissolution, child custody and support orders, civil protective orders, change of name judgments, and review daily and weekly calendar to ensure civil pleadings are timely processed for court hearings.  Review current case management policies and procedures.  Stay current with applicable Alaska Rules of Court, Administrative Bulletins, Clerk's Manuals, CourtView Instructions, BI Launch Pad User Guide, and CourtSmart User Guide.

In-Court Duties

Serve as primary in-court clerk for Superior Court Civil cases and as an in-court clerk for all case types as needed, results current hearings, draft log notes and schedule future hearings, communicate hearing results to staff member assigned to case processing for that hearing type to ensure all tasks are completed after hearing. Prepare the courtroom for hearings, unlock the doors, post daily court calendar, test microphones, and recording equipment to ensure sufficient quantities of reference materials, supplies, and forms. Open the Court and announce the entry of the judicial officer. Announce the opening and closing of court proceedings. Review case files prior to hearings for prior and pending actions that may affect the hearing.

You will call the roll of jurors, track juror attendance, note the presence of jurors on the log notes, administer an oath or affirmation to jurors, witnesses, bailiffs, interpreters, and other appropriate persons, maintain a list of witnesses who testify, mark and maintain exhibits and exhibit lists; identify exhibits offered and admitted, and those that have not been admitted; collect and properly store exhibits; ensure that exhibits have been properly entered into the record; secure exhibits for safekeeping or return to the parties, attorneys, or law enforcement.

Customer Service

Answers inquiries and requests from the public, attorneys, and agencies; maintains an adequate supply of court forms for court staff and customers; duplicates hearing audio upon request and performs records searches using CourtView and Trakman; and provides backup coverage and support for other positions within the office.

The Work Hours

Full-time court employees are currently scheduled to work 37.5 hours per week.  The work hours for this position are Monday – Friday, 8:00 a.m. to 4:30 p.m. with a one-hour lunch break.

Exceptional Benefits for Full-Time Employees

We offer a competitive benefits package that includes

12 paid holidays

,

medical, dental, and optional vision coverage

, and

employer-paid life insurance

. Employees are enrolled in the

Public Employees Retirement System (PERS)

and the

Alaska Supplemental Annuity Plan (SBS)

in lieu of contributions to Social Security, with access to the

Alaska Deferred Compensation Plan

.

Personal leave

is accrued for vacation, illness, or personal needs.

Enjoy peace of mind and long-term security while serving your community.

See

http://doa.alaska.gov/drb/index.html

for additional information.

The following information describes the duties, responsibilities, and qualifications for the Part-Time Court Case Manager 2 (Salary Range 12) position.

This part-time position is scheduled to work 25 hours per week and

will assist the criminal and front counter clerks.

Criminal and Front Counter Duties

Responsibilities include reviewing jail lists to identify cases requiring arraignment scheduling; opening criminal cases by establishing case files, entering data into the court's case management system, and preparing summonses, warrants, and other court orders as needed; processing petitions to revoke probation by reopening cases, scheduling hearings, performing required data entry, and preparing draft orders; opening and docketing temporarily transferred criminal cases and preparing closed cases for return to the originating court; receipting payments; and providing courteous and professional assistance to customers in person, by telephone, email, and written correspondence.

In-Court Duties

Responsibilities include performing in-court duties for a variety of hearings by ensuring proceedings begin on time, calling the court to order, maintaining accurate courtroom log notes, and monitoring recording equipment to produce a clear and uninterrupted record. The position administers oaths to witnesses and interpreters, schedules future hearing dates with the judicial officer and parties, receives and marks exhibits, maintains witness lists, calendars hearings, prepares the courtroom for proceedings, tests recording equipment, reports damaged or malfunctioning equipment to Information Services, and ensures case files and courtroom supplies are prepared and available for all scheduled hearings.

The Work Hours

The position will work 25 hours per week. The actual schedule will be determined between the hiring manager and the successful applicant.

Part-Time Benefits

** This position participates in the Supplemental Benefits System (SBS), Public Employees' Retirement System (PERS), accrues personal leave, and receives up to 12 paid holidays. This position offers optional coverage for health insurance benefits. The employee will be responsible for paying one-half of the premium for the coverage elected. **

The Work Environment

The Utqiagvik Courthouse is located on Agvik Street, just blocks from the Arctic coast. The office consists of four Court Case Managers 2 under the supervision of the Clerk of Court 3. The courthouse also has one Superior Court Judge, one Magistrate Judge, a Chambers Judicial Assistant, and a Law Clerk.

Utqiagvik is one of the northernmost cities and towns in the world and the northernmost in the United States.  From May until August, the sun does not set and from November to the end of January, the sun never rises above the horizon. You may even see a polar bear in town!

For more about Utqiagvik, please visit:

http://www.north-slope.org/our-communities/utqiagvik

For more information on the Alaska Court System, please visit:

http://www.courts.alaska.gov

For information about what state courts do, please watch the following short video:

VIDEO: The who, what, when, where and how of state courts

The Alaska Court System is an EEO employer and proudly promotes diversity.