Comm Center OA2

Job Description

This position is open to

Alaska Residents Only

.

Please check our

residency definition

to determine if you qualify.

The Alaska Psychiatric Institute (API) is recruiting for a

Office Assistant 2

What you will be doing:

Regularly inventory unit stock and obtain equipment and supplies.

Copy forms and make packets of information and program manuals as assigned.

Operate 2-way radios, pagers, multi-line telephone and security monitors.

Activate access points devices throughout the hospital.

Monitor duress alarms.

Activating alarm systems, when necessary.

Our organization, mission, and culture:

The Alaska Psychiatric Institute's mission is to: Provide compassionate healthcare to support Alaskans in living their best possible lives.

The Alaska Psychiatric Institute vision is: An Alaska where everyone receives the care they need when they need it without judgment.

Our division values are:

I

ntegrity

D

ignity

E

xcellence

A

ccountability

S

afety

If you are someone that embraces these values and wants to assist in the mission of API, we encourage you to apply today.

The benefits of joining our team:

A position that offers a competitive salary with the opportunity for regular merit/longevity increases and overtime opportunities, professional certification in MANDT and CPR, opportunities for advanced training from specialists in advanced psychiatric and health care topics, comprehensive orientation, and annual training.

The position also offers meaningful work in supporting the mission of API and will allow you to grow your skills and advance your career.

The working environment you can expect:

The selected candidate will work in an environment that is fast paced, busy and challenging at times, but embraces collaboration through working closely with supervisors, managers, and personnel to assist in providing services to Alaska Psychiatric Institute.

This position is located at 3700 Piper Street in the U-MED district of east Anchorage which offers several maintained walking trails, parks and nearby lakes.  This area is filled with several restaurants, shopping stores, and has easy access to public transportation.

Who we are looking for:

We are looking for a candidate with the following competencies:

Oral and Written Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.

Clerical: Knowledge of filing, typing, entering data, maintaining records, taking shorthand, and using and completing forms.

Adaptability: adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.

Reading Comprehension: Understands and interprets written material, including technical material, rules, regulations, instructions, reports, charts, graphs, or tables; applies what is learned from written material to specific situations.

A cover letter is

NOT

required for this position

. Your complete application, including supplemental questions, will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.

To view the general description and example of duties, please go to the following link:

https://www.governmentjobs.com/careers/Alaska/classspecs

Minimum Qualifications

High school diploma or the equivalent.

AND

One year of experience that includes clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.

Substitution:

Education from an accredited college may substitute for the required experience (3 semester hours or 4 quarter hours equal one month of experience; 150 hours of vocation education equal one month of experience).

Special Note:

"High school diploma equivalent" means one of the following: 1) a G.E.D.; 2) completion of any basic adult education course equivalent to 480 class hours (16 weeks at 30 course hours per week); 3) acceptance in full standing by an accredited college or university; 4) highest grade of school completed plus an amount of paid or volunteer experience that totals 12 years and includes basic clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.

Some positions in this class may require the incumbent to operate motor vehicles. Such positions require that the applicant possess a regular driver's license and be 18 years of age or older.

Some position in this class may require skill in typing. Recruitment and selection may include this requirement.

Additional Required Information

At time of interview applicant must submit:

List of three (3) professional references, including daytime phone numbers.

Copies of all performance evaluations that have been received for the last two (2) years, if available.

Please read the below information carefully. This applies to your application submission.

If selected for the position and prior to hire, the applicant will be asked to:

1. Submit to fingerprinting and background check screening.

2. Provide proof of Tetanus, Diphtheria, Pertussis (Tdap), Mumps, Measles, Rubella (MMR), and Varicella Immunizations.

3. Provide proof of Hepatitis B (immunity or declination statement)

4. Provide annual Influenza vaccination or a signed declination statement.

5. Proof of Tuberculosis screening within the past 12 months.

BACKGROUND CHECK

The successful candidate must pass a comprehensive background investigation, which includes a state and FBI fingerprint-based background check.

EDUCATION

To verify education is being used to meet the required minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials being used to meet the minimum qualifications for a position and are required with each application. (Unofficial are okay, please ensure that the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application, provided at the time of interview, or if/when requested prior to scheduling an interview.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.

Omission of required documentation listed will result in an incomplete application and you will not receive further consideration.

WORK EXPERIENCE

When using work experience not already documented in your application, please provide the employer's name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported, and minimum qualifications are clearly met. Work experience needed to meet the minimum qualifications must be documented in the application.  If the application does not support minimum qualifications, the applicant may not advance to the interview and selection phase of the recruitment.  A resume will not be used to determine that minimum qualifications ha