Clerk of Court Part-Time 20 hours (41-1086) Angoon District Court

Job Description

The Angoon District Court of the Alaska Court System (ACS) is accepting applications for a part-time Clerk of Court to provide administrative assistance to the community and clerical support for the court's traveling Magistrate Judge. This position is scheduled to work 20 hours per week.

Regular job duties will include:

This position provides front-counter and telephone customer service in accordance with Alaska Court System standards and procedures. Responsibilities include processing court filings, fees, fines, bail, marriage license applications, records requests, and other legal documents; performing notary and record search duties; and establishing and maintaining civil, small claims, criminal, and minor offense cases. The position also issues summonses, writs, jury notices, and other legal documents and ensures cases are accurately processed and maintained from initiation through closure.

This position supports jury administration by processing juror questionnaires, updating court records, excusing jurors as authorized, issuing jury summonses, and maintaining accurate juror records. The position also serves as an in-court clerk as needed, including operating courtroom recording equipment, preparing log notes and judicial orders, and administering oaths. Additional responsibilities include preparing bank deposits and reconciliation reports, maintaining court supplies and forms, and updating manuals and reference materials as needed. Performs other duties as assigned by the Magistrate, Rural Court Administrator, or Area Court Administrator.

Work Hours

This position is currently scheduled to work

20 hours

per week. The work schedule for this position will be coordinated in consultation between the hiring supervisor and the selected applicant.

** This position participates in the Supplemental Benefits System (SBS), Public Employees' Retirement System (PERS), accrues personal leave, and receives up to 12 paid holidays.  This position offers optional coverage for health insurance benefits. The employee will be responsible for paying one-half of the premium for the coverage elected.  **

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IMPORTANT: Please attach a letter of interest in employment with the Alaska Court System. Failure to submit a letter may disqualify you from consideration for an interview.

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For more information on the Alaska Court System, please visit:

http://www.courts.alaska.gov

For information about what state courts do, please watch the following short

video:

VIDEO: The who, what, when, where and how of state courts

The Alaska Court System is an EEO employer and proudly promotes diversity.

Minimum Qualifications

Graduation from high school or completion of a General Education Development (GED) certificate AND one year of general clerical, office or retail work experience AND

the ability to keyboard at least 40 words per minute (net).

OR

Graduation from high school or completion of a General Education Development (GED) certificate AND completion of 36 semester credit hours or 48 quarter credit hours of coursework from an accredited college.

Additional Required Information

This applies to your application submission.

Documents to be Attached to the Application (REQUIRED):

A professional letter of interest, completed per the instructions below.

Post-secondary transcripts, if using education to meet minimum qualifications.

Copies of your most recent (2) performance evaluations or two (2) letters of recommendation.

A list of at least three (3) professional references,

who have had supervisory authority over you

along with their daytime contact phone numbers

and

email addresses.

LETTER OF INTEREST

Please attach this to your application before submitting it online or, if unable to attach to your application email it to

[email protected]

Your letter should:

1) Be professionally written and include proper format, grammar, spelling and punctuation.

2) Explain how you meet the minimum qualifications of the position.

3) Explain why you are the best candidate for the position.

4) Highlight your experience in relation to the knowledge, skills, and abilities listed under the "Job Description" section of this recruitment.

KEYBOARDING CERTIFICATION REQUIRED

Attach a recent keyboarding certification (dated within one year) to your application that verifies your keyboarding speed of 40 wpm or higher (net). Online keyboarding tests (often at no cost) are accepted with a valid website address noted on the document.  Acceptable websites include:

www.ratatype.com

and

www.typingtest.com

.

In addition, keyboarding tests are given at any Alaska Job Center location.  A list of locations is available at

:

http://www.jobs.state.ak.us/offices

.

LEGAL EMPLOYMENT

The State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment.

The Alaska Court System does not sponsor visas.

WORK EXPERIENCE

If using work experience not already documented in your application, provide the employer’s name, your job title, dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment.

EDUCATION

If post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications for the position and are required with each application.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution. It is your responsibility to provide such evidence when applying.

SELECTION PROCEDURE

Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor

.

MULTIPLE VACANCIES NOTICE

This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to sixty (60) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment not