Clerk of Court (41-1077) Haines

Job Description

The Haines Trial Court of the Alaska Court System is accepting applications for a Clerk of Court  (salary range 12).

* Employees transferring from another State of Alaska agency may receive consideration for advance step placement.

**Personnel rules will be applied to determine step placement for the successful internal candidate.

The Position

Performs a broad range of clerical, customer service, and case processing duties in support of court operations. Assists the public in person, by telephone, and in writing by providing information, processing filings, marriage licenses, certified record requests, and other court-related services. Opens and maintains criminal, civil, small claims, and minor offense cases; enters and updates case information in court management systems; prepares court documents, summonses, writs, notices, and correspondence; and processes cases from initiation through closure. Receives and reconciles court payments, prepares bank deposits, and performs record searches and notary services. Serves as in-court clerk and jury clerk by supporting courtroom proceedings, managing jury operations, and administering oaths. Maintains court records, forms, manuals, and office supplies, coordinates with justice partners and local agencies, and performs other duties as assigned to ensure the efficient operation of the court.

Because this position includes significant in-court responsibilities, applicants are required to submit a valid keyboarding certificate demonstrating a minimum typing speed of 40 net words per minute (WPM).

The Work Hours

Full-time court employees are scheduled to work 37.5 hours per week.  The work hours for this position are Monday – Friday, 8:00 a.m. to 4:30 p.m. with a one-hour lunch break.

The Work Environment

The Haines Court is located on Main Street close to the Chilkoot Inlet.  Staff includes the Clerk of Court and a Magistrate Judge.  In this position, you will become a part of the Haines Trial Court helping to fulfill the mission of the Alaska Court System.

IMPORTANT:  Please attach a letter of interest in employment with the Alaska Court System.  Failure to submit a letter may disqualify you from consideration for an interview

Exceptional Benefits for Full-Time Employees

We offer a competitive benefits package that includes

12 paid holidays

,

medical, dental, and optional vision coverage

, and

employer-paid life insurance

. Employees are enrolled in the

Public Employees Retirement System (PERS)

and the

Alaska Supplemental Annuity Plan (SBS)

, with access to the

Alaska Deferred Compensation Plan

.

Personal leave

is accrued for vacation, illness, or personal needs.

Enjoy peace of mind and long-term security while serving your community.

See

http://doa.alaska.gov/drb/index.html

for additional information.

For more information on the Alaska Court System, please visit:

http://www.courts.alaska.gov

For information about what state courts do, please watch the following short video:

VIDEO: The who, what, when, where and how of state courts

The Alaska Court System is an EEO employer and proudly promotes diversity.

Minimum Qualifications

Graduation from high school or completion of a General Education Development (GED) certificate AND one year of general clerical, office or retail work experience

AND the ability to type at least 40 words per minute (net).

OR

Graduation from high school or completion of a General Education Development (GED) certificate AND completion of 36 semester credit hours or 48 quarter credit hours of coursework from an accredited college.

Additional Required Information

This applies to your application submission.

Documents to be Attached to the Application (REQUIRED):

A letter of interest, completed per the instructions below.

Keyboarding certification dated within one year showing a net speed of 40 WPM is required.

Post-secondary transcripts, if using education to meet minimum qualifications.

A list of three (3) professional references who have had supervisory authority over you, including your most recent supervisor, along with their daytime contact phone numbers

and

email addresses.

LETTER OF INTEREST

Please attach a professional letter of interest to your application before submitting it online or, if unable to attach to your application, email it to

[email protected]

.

Your letter of interest should:

1) Be professionally written and include proper format, grammar, spelling, and punctuation.

2) Explain how you meet the minimum qualifications of the position.

3) Express your interest in employment with the Alaska Court System.

The letter will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process.

KEYBOARDING CERTIFICATION REQUIRED

Attach a recent keyboarding certification (dated within one year) to your application that verifies your keyboarding speed of 40 wpm or higher (net). Online keyboarding tests (often at no cost) are accepted with a valid website address noted on the document.  Acceptable websites include:

www.ratatype.com

and

www.typingtest.com

.

In addition, keyboarding tests are given at any Alaska Job Center location.  A list of locations is available at:

http://www.jobs.state.ak.us/offices

.

LEGAL EMPLOYMENT

The State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment.

The Alaska Court System does not sponsor visas.

WORK EXPERIENCE

If using work experience not already documented in your application, provide the employer’s name, your job title, dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment.

EDUCATION

If post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications for the position and are required with each application.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution. It is your responsibility to provide such evidence when applying.

SELECTION PROCEDURE

Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor

.

MULTIPLE VACANCIES NOTICE

This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to