Classified Positions

Position:  Secretary 1

Position FTE:  1.0

Pay Grade:  6

Starting Wage:  $18.69

Days Per Year:

240

Shift hours: 8-4:30

Job Summary:

Under limited supervision performs a wide variety of office/clerical and administration support functions work is typically performed within functions work is typically performed within prescribed procedures, however, independent judgment is required in unusual or unique situations.

Specific job responsibilities relevant for this position include:

This Secretary 1 position provides administrative support for student correspondence allotment management, enrollment processes, and student records. Ensures accuracy, compliance, and timely

processing of student financial accounts and documentation across multiple district systems.

Department specific essential duties-delete if necessary

SPECIAL EDUCATION

Transcribes and types various case notes and reports from school psychologists and itinerant specialists.

Assist in processing student eligibility for special education; management of documentation required by law; record maintenance; Federal and State reporting; data recording; and coordination of transportation services.

GUIDANCE

Tracks and updates various financial accounts (e.g. student activity) and budgets on the computer. Generates necessary reports, processes purchase orders and warehouse requests, disburses petty cash, receives/deposits student fees, verifies fund balances and reconciles accounts. May issue checks for various bills in accordance with established guidelines and procedures. Collaborates with appropriate personnel to resolve discrepancies.

Coordinates facility use requests and processes requisite permits according to established guidelines.

Assists in and/or prints/distributes student report cards. Receives previously entered and/or enters instructor grades, verifies entries for accuracy, prints necessary reports.

Provides students information on various career opportunities, scholarship information, colleges, financial aid programs, and necessary procedures for filing out forms and applications.

ESJEA/JOM. Title I

Tracks various financial accounts and budgets on the computer

Prepares certification reports and supporting documentation for Alaskan Native/American Indian Grants in accordance with established guidelines.

Prepares and maintains necessary files for administrative leave slips and substitutes activities.

SPORTS

Reviews student sport packets and verifies information. Maintains and updates appropriate computer/manual filing systems to track student physicals and ensure the signing of releases, insurance and parent/guardian permission forms.

Prepares school and State activity reports specifying student eligibility for particular events according to established guidelines.

Knowledge

: Computer Operations to include advanced skills in word processing, databases, spreadsheets, and desktop publishing. Also familiarity with district policy and procedures regarding student enrollment, withdraws, and transcripts, free and reduced lunch paperwork and accounting, and student registration procedures is required.

Skills

(position requirements at entry): Individual must demonstrate ability to multitask in a fast passed office environment, have excellent phone and written communication skills, the ability to relate to diverse groups of both students and adults, be a flexible and adaptable team member, and maintain a pleasant disposition under stress.

Training and Experience

(position requirements at entry): Previous education, training, work or life experience which provides reasonable evidence of the successful performance of may be evidenced by one (1) to two (2) years of secretarial training with a basic knowledge of computer terminal operation.

Licensing Requirements

(position requirements at entry): A valid Alaska Driver's License.

Physical Requirements

: Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and al all other sedentary criteria are met.

Application Procedure:

Apply online

Applications and/or Transfers must be received in the Human Resources office by 4:30PM of the closing date.

Days per year are subject to change.

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Openings as of 11/7/2026

1.0 FTE Service Desk II-Information Technology Department

JobID: 12890