Chambers Judicial Assistant 2 (41-2020) Anchorage Based

Job Description

Join the Alaska Court System as a

Chambers Judicial Assistant 2 (salary range 13)

and play an essential role in supporting the Superior Court in Utqiagvik from Anchorage through comprehensive remote assistance and regular travel to the court. This unique position provides an opportunity to work closely with the Presiding Judge while remotely supporting the court’s day-to-day administrative, case management, and operational needs.

This position offers an exciting opportunity to travel to Utqiagvik frequently during the first few months, providing hands-on support and building strong connections with the local court team. Travel will transition to a quarterly schedule over time.

If you are highly organized, adaptable, comfortable working independently, and take pride in providing reliable support to a court located in a remote community, we encourage you to apply. This is an opportunity to make a meaningful impact by helping ensure the Utqiagvik court operates efficiently and effectively from Anchorage.

Applicants transferring from another State of Alaska agency or applicants with prior work experience or education in the legal field may receive consideration for advance step placement.

This position will work in person at the Snowden Administrative Building in Anchorage while providing remote assistance to the Utqiagvik court. The hourly rate of pay is $30.88.

Applicants located in Utqiagvik are invited to apply and if selected, will work in person at the Sadie Brower Neakok Courthouse. Applicants based in Utqiagvik will receive an hourly rate of $46.32.

This position provides direct administrative and case management support to a judge while helping ensure the efficient operation of the court. The position is based in Anchorage and provides comprehensive

remote administrative and operational support to the Utqiagvik court

. Responsibilities include preparing, organizing, and distributing judicial correspondence, orders, judgments, and other court documents; managing the judge's calendar, meetings, travel, and appointments; and serving as the primary point of contact for telephone calls and visitors with professionalism and discretion. The position also prepares and tracks required judicial reports, including pay affidavits, leave reports, and pending decision listings.

In addition, this position serves as the case management clerk for all children's and probate cases, opening new cases, scheduling hearings, processing pleadings and court orders, monitoring case files for accuracy and timeliness, and maintaining strict confidentiality.

A significant responsibility of this position is to

remotely assist the Utqiagvik court with all aspects of its daily operations while working from Anchorage

. This includes assisting remotely with case processing, scheduling, document preparation and processing, case management, judicial support, customer service, court-related questions, and other administrative and operational duties as needed. The incumbent serves as a remote resource for Utqiagvik court staff, providing guidance, answering questions, troubleshooting issues, and helping ensure work is completed accurately and timely. The incumbent may also assist with training law clerks on case management systems and motion tracking, provide remote technical and procedural support to judicial officers and court staff, and support the Clerk of Court as assigned.

This is a varied role that combines judicial support, comprehensive case management, and broad remote support of the Utqiagvik court from Anchorage. The position plays an important role in ensuring the Utqiagvik court has consistent administrative, case management, and operational support despite the geographic distance between the two locations.

The Work Hours

Full-time court employees are currently scheduled to work 37.5 hours per week.  The work hours for this position are Monday – Friday, 8:00 a.m. to 4:30 p.m. with a one-hour lunch break.

This position is in the partially-exempt service; the incumbent serves "at-will" to the hiring authority.

Note:

This position is classified at Range 13 only so long as the judge remains a Presiding Judge. If and when another judge is selected, this position will revert back to Range 12 ($28.97 hourly in Anchorage or $43.46 hourly in Utqiagvik).

This position will end upon the retirement or resignation of the judge unless the incumbent is interviewed and selected by a new incoming judge.

IMPORTANT:  Please attach a letter of interest in employment with the Alaska Court System.  Failure to submit a letter may disqualify you from consideration for an interview

Exceptional Benefits for Full-Time Employees

We offer a competitive benefits package that includes

12 paid holidays

,

medical, dental, and optional vision coverage

, and

employer-paid life insurance

. Employees are enrolled in the

Public Employees Retirement System (PERS)

and the

Alaska Supplemental Annuity Plan (SBS)

, with access to the

Alaska Deferred Compensation Plan

.

Personal leave

is accrued for vacation, illness, or personal needs.

Enjoy peace of mind and long-term security while serving your community.

See

http://doa.alaska.gov/drb/index.html

for additional information.

For more information on the Alaska Court System, please visit:

http://www.courts.alaska.gov

For information about what state courts do, please watch the following short video:

VIDEO: The who, what, when, where and how of state courts

The Alaska Court System is an EEO employer and proudly promotes diversity.

Minimum Qualifications

Graduation from high school or completion of a General Education Development (GED) certificate.

AND

Three years of progressively responsible, fully qualified work experience as an administrative assistant.

Substitution:

Completion of an appropriate vocational training course of study such as legal secretary, paralegal, or office skills will substitute for one year of the required administrative assistant work experience.

A bachelor's degree from an accredited college will substitute for one year of the required administrative assistant work experience.

Twelve months of work experience performing general clerical work that demonstrates work skills equal to those of a Court Case Manager 1 with the Alaska Court System will substitute for one year of the required clerical work experience.

NOTE:

Work experience as a legal administrative assistant is preferred.

Additional Required Information

Additional Required Information:

This applies to your application submission.

Documents to be Attached to the Application (REQUIRED):

A letter of interest, completed per the instructions below.

Post-secondary transcripts, if using education to meet minimum qualifications.

Copies of your most recent (2)  performance evaluations, if available.

A list of two or three professional references who have had supervisory authority over you along with their email addresses

and

daytime contact phone numbers.

LETTER OF INTEREST

Please attach a professional letter of interest to your application before submitting it online or, if unable to attach to your application, email it to

[email protected]

.

Your letter of interest should:

1) Be professionally written and include proper format, grammar, spelling, and punctuation.

2) Explain how you meet the minimum qualifications of the position.

3) Express your interest in employment with the Alaska Court System.

The letter will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process.

LEGAL EMPLOYMENT

The State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment.

The Alaska Court System does not sponsor visas.

WORK EXPERIENCE

If using work experience not already documented in your application, provide