Billeting & Travel Coordinator - North Slope, AK

JOB SUMMARY

We are seeking a reliable, detail‑driven

Billeting & Travel Coordinator

to support daily travel operations at a remote North Slope camp. In this role, you’ll work closely with the Billeting & Travel Support Supervisor to support the ConocoPhillips oilfield with day-to-day Kuparuk billeting and travel support services to/from the north slope.

Work Location:

Remote Camp, North Slope, Alaska

Rotational Schedule:

2 weeks on/2 weeks off

Work shifts:

12 hours/day (40 hrs straight time + 44 hrs OT per work week).

Travel:

Flights between Anchorage and the job site are arranged and paid for by the company

Housing & Meals:

Included (free)

Point of hire:

Anchorage, AK

JOB DUTIES

ESSENTIAL TRAVEL FUNCTIONS

Continually process schedule changes for individuals or groups in iLogistics in an accurate and timely manner. Involves creating/canceling or modifying reservations and master rotations.

Create and maintain user profiles that contain confidential information.

Create and manage commercial reservations when ConocoPhillips flights are unavailable.

Monitor daily no-shows and contact the appropriate personnel to cancel/modify reservations as needed.

Answer calls and assist travelers with any reservation information, schedule changes, traveler app setup and instructions, and/or any other travel related questions.

Maintain good working relationships with other departments and personnel across the field.

Perform gate agent duties to include pre/post flight operational procedures, boarding of passengers, and communications with flight attendants/security personnel to ensure accurate flight manifesting.

Product testing and defect identification during travel system updates and revisions.

Maintain detailed change-out notes that convey all relevant information for alternating staff.

ESSENTIAL BILLETING FUNCTIONS

Assign both permanent and temporary swing rooms for individuals and groups within the 1,200-bed worksite.

Perform camp audits for room consolidations when necessary.

Maintain continual communication with security staff to verify night shift billeting activity.

Single point of contact for housekeeping staff to answer all questions regarding resident date, shift, and location changes.

Communicate with supervisors and superintendents on room moves, reorganizations, special billeting needs, etc.

Work with the medical clinic to coordinate sick rooms.

Maintain Kuparuk Directory.

Provide Kuparuk camp orientation instruction as needed to direct/contract employees.

Perform end-of-day closeout processes to include resident check-ins, check-outs, and door-tags printing for distribution.

Refresh Power-BI and Spotfire reports for email distribution to management, security, and housekeeping staff.

OTHER ESSENTIAL FUNCTIONS

Act to ensure safe and efficient operations, in accordance with organization policies and guidelines with safety as a top priority.

Ability to work a rotational schedule in an office with others.

Willingness to perform other duties as required.

Willingness to work at various locations as required.

REQUIRED QUALIFICATIONS

High school diploma or equivalent

Strong verbal and written communication skills

Valid driver’s license

Ability to type 40 wpm

3+ years office/clerical experience

Proficient in Microsoft Office Suite

Organized approach to work and ability to remain calm and perform efficiently in a high pressure, fast paced environment

Quality conscious, attention to detail, and supportive of a preventative culture mindset

Must be self-disciplined, self-motivated, and have the ability to handle multiple projects simultaneously

Excellent interpersonal and customer service skills

Must be a motivated independent contributor but also a confident collaborator

Reliable access to a smartphone capable of running apps for scheduling,

timekeeping (clocking in/out), shift communications, and time-off requests

Must pass pre-employment screening (drug test, criminal background check, and a post-offer fitness for duty test).

WORK ENVIRONMENT AND EXPECTATIONS

Work is performed indoors in a confined workspace in a remote camp setting for extended periods of time

Ability to work twelve-hour shifts per day in either day/night shifts as required

Ability to remain on your feet for long shifts and perform repetitive physical tasks, including walking, bending, kneeling, and lifting.

Must be comfortable living and working in a remote location with shared housing accommodations and communal facilities

Teamwork, reliability, and a positive attitude are essential

Strict adherence to safety, work procedures, and conduct standards

WHAT WE OFFER

Competitive wages and lots of overtime due to the 12-hour shift schedule

Benefits: medical, dental & vision; 401(k) with company match, life insurance, and other

Half a year off! The rotational schedule provides approximately 6 months off each year, offering significant time for rest, travel and personal commitments. Fill-in opportunities are available for employees who want to work extra time.

Free camp housing & meals while on rotation

Travel between Anchorage and the job site provided

Opportunity to work in a unique and team-focused environment

HOW TO APPLY

Interested candidates should apply at www.denaliuniversal.com highlighting any relevant billeting and/or slope travel planning experience. Qualified applicants will be contacted for next steps.

Denali Universal Services (DUS)

is an

Equal Opportunity Employer.