Assistant Director of Accounts Payable

Pay Range:$57.41 - $80.55

This position is responsible for managing the Accounts Payable functions and staff processing invoices in an efficient manner. Ensures that payments to vendors are made timely (i.e., monthly rentals, utilities, and monthly recurring payment, essential in the daily operations of SEARHC). Ensures accuracy and timeliness of AP functions. Coordinates procurement processes with Supply Chain, A/P Director to ensure accuracy of PO matching and payments. Reviews payment requests for proper documentation and accurate coding. Develops and implements new programs and technologies to automate the payables process, and keeps the AP team a high-reliability, high productivity business unit.

SEARHC

is a non-profit health consortium which serves the health interests of the residents of Southeast Alaska. We see our employees as our strongest assets. It is our priority to further their development and our organization by aiding in their professional advancement.

Working at SEARHC is more than a job, it’s a fulfilling career. We offer generous benefits, including retirement, paid time off, paid parental leave, health insurance, dental, and vision benefits, life insurance and long and short-term disability, and more.

Key Essentials Functions and Accountabilities of the Job

Researches and resolves variances of invoice payments. Handles difficult and or complex inquiries from internal and external customers regarding accounts payable. Ensures that invoices waiting receivers are followed up in a timely manner.

Acts as primary contact between Accounts Payable and Purchasing.

Supervises processing by Accounts Payable department to ensure that invoices are properly authorized for payment, matched to purchase orders where appropriate, paid in a timely manner to maximize terms discounts and that proper documentation is maintained.  Performs check runs and reviews final payments for accuracy and authorization.

Enters all data in Lawson to ensure that vendor information is entered accurately for year end 1099 reporting.

Research vendor relationships and 1099 tax information for compliance with IRS regulations.

Maintains vendor W-9 files.

Files year end 1099 tax information with the IRS.

Prepares and reconciles monthly payment on company purchasing card account.  Downloads purchasing card ledger from Wells Fargo and reviews for accuracy and verifies proper coding/descriptions are being utilized.

Prepares monthly journal entry in Excel spreadsheet and uploads into the Lawson General Ledger.

Responsible for maintaining purchasing card receipt files.                                   

Ensures that AP documents are destroyed after the retention period has expired, working with an outside source for destruction. Works to create a fully digital records retention moving forward.

Acts as primary contact for Lawson Accounts Payable module problems or questions.

Responsible to keep current on accounts payable software application releases and changes, through published updates and notices.

Communicates and coordinates information on changes with appropriate staff, including Accounting and Supply Chain staff and leadership. 

Other Functions

Responsible for documentation of policies/procedures related to accounts payable processing.

Prepares miscellaneous reports as requested.

Assists with year-end audit as requested.

Prepares AP allocation, and preparation of the AP operating budget.

Other duties as assigned

Additional Details:

Education, Certifications, and Licenses Required

Bachelor’s degree in Business Education or related field or equivalent work experience – required

Experience Required

Five years of accounts payable experience in a computerized environment – preferred

Two years of supervisor experience – required

Knowledge of

Knowledge of accounts payable processing.

Familiarity with 1099 and other tax requirements.

Intermediate level spreadsheet experience.

Skills in

Basic accounting skills.

Must have excellent customer service skills.

Excellent leadership skills

Financial analytical skills

Communication skills

Ability to

Ability to research problems, review large volumes of data for accuracy.

Ability to communicate effectively and appropriately (by phone and e-mail) is required.

Must maintain excellent customer service skills and the ability to remain calm in stressful situations.

Position Information:

Work Shift:Exempt

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!