Assessing Technician II

Basic Function

Under the direction of the Deputy Assessor, provide a variety of office, technical, and administrative support to the Assessing Department. This position  involves complex research, records analysis, data verification, and maintenance of assessment systems and property records used in valuation and assessment administration.  Work may require independent judgment, accuracy, and coordination with internal and external sources to support valuation, appeals, and departmental operations.

SALARY:

9A

REPORTS TO:

Deputy Assessor

POSITIONS SUPERVISED:

None

Typical Duties

Obtain, review, and distribute daily documents from the District Recorder’s Office; identify and route recorded instruments and related materials requiring action by appraisal, title, or assessment staff.

Serve as a technical assistant to the title and appraisal staff by conducting research, analyzing property-related documents, updating title plant information, and interpreting records involving land title, patents, plats, easements, legal descriptions, permits, leases, and other documents affecting real property valuation and assessment administration.

Maintain and update Assessing information in the Computer Assisted Mass Appraisal (CAMA) system and related databases, including sales data, building permits, deeds, plats, farm use deferment, exemption and appeal data management and other sales data maintenance requiring accuracy, consistency, and timely processing.

Perform technical data entry, verification, and editing functions to support appraisal staff and maintain data integrity within the CAMA database, including adding listing information, resolving discrepancies, and completing assigned projects that affect valuation records.

Research local sales and market activity; generate, track, and process sales data letters and returns; evaluate responses for completeness and route or update information for appropriate action.

Prepare adjusted notices for mailing, process returns and assist with other bulk mailings that require accurate record selection, document handling, and follow-through.

Prepare and provide updated maps, information overlays, and related support materials; assist with map maintenance and the organization of property-related reference materials used by assessment staff.

Assist in the preparation of staff reports, Board of Equalization (BOE) cases, BOE proposed findings of fact and conclusions of law, presentations for ordinances or resolutions, correspondence, and other materials requiring detailed research, organization, and technical accuracy.

Prepare, scan, index, and digitally convert records, including classification for property file and category placement; audit records for clarity, accuracy, completeness, and consistency with department standards.

Perform technical research, spreadsheet development, database support, records management, and file maintenance functions as required to support department operations, valuation analysis, and administrative processes.

Update department web page content as directed and maintain accuracy of public-facing information related to assessment functions.

Provide back-up support for administrative staff, Appraiser I, and front counter operations on an as-needed basis, including responding to public inquiries and coordinating information requests; perform other duties as assigned.

Position Requirements

MINIMUM QUALIFICATIONS:

High school diploma or equivalent and one (1) year of progressively responsible experience in office administration, office technology or related field required. Associates degree in a business-related field is preferred.

Strongly prefer experience in a real estate, public land agency or other entity involved with reading and comprehending user manuals, real property descriptions, maps, building characteristics and terminology.

Demonstrated ability to operate a personal computer and use multiple software applications; Microsoft Word, Excel and Adobe Acrobat required, database and GIS experience preferred. Proficiency and accuracy in data entry, records maintenance, and electronicfile management are required.

Ability to operate a variety of office equipment, including copier, scanner, plotter, microfilm/microfiche reader, fax, calculator, multifunction phone, and printers.

Basic web page content editing is preferred.

REQUIRED: Must have and be able to maintain a valid driver’s license. Must meet insurance standards and maintain insurability under the Borough’s insurance program. If a personal automobile is used for Borough business, proof of automobile insurance at statutory limits must be provided. (A CURRENT DRIVING RECORD WILL BE REQUIRED UPON REQUEST)

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of real estate, land records, title-related documents, construction, and building characteristics and terminology; demonstrated ability to interpret and relate a variety of real property information.

Knowledge of records management, document processing, and data maintenance practices necessary to support assessment and valuation functions.

Demonstrated ability to perform geometric mathematical computations with accuracy and apply detail-oriented review to property-related records and data.

Ability to comprehend and carry out oral and written instructions and apply State statutes and Borough policies and procedures in the performance of technical support work.

Ability to analyze documents, identify discrepancies, maintain data integrity across multiple record systems, and organize information in a manner that supports accurate valuation and assessment administration.

Ability to meet the public and represent the Borough in a professional manner and express oneself effectively both orally and in writing. Ability to work harmoniously with others.

Ability to perform work independently with minimal direction, exercise sound judgment, prioritize competing assignments, and complete work in a timely, organized, and professional manner under short deadlines.

Excellent oral and written communication skills, including the ability to respond effectively to the public, coordinate with internal staff and outside agencies, and maintain effective working relationships.

Ability to maintain confidentiality of information.

OTHER

1. .    A PROFICIENCY TEST MAY BE ADMINISTERED.

2.  This position requires a criminal background check.

Additional Information

JOB CONTACTS:

Frequent interdepartmental business contact, frequent public contact and frequent contact involving outside organizations/agencies.

JOB RESPONSIBILITY:

Does not supervise; experiences minor problems daily and occasional major ones that must be resolved on own initiative with little immediate supervision; the consequences of error, carelessness, or mistaken judgment require normal effort to recover.

WORK ENVIRONMENT:

General office where conditions are pleasant; good, clean conditions where work accidents and hazards are negligible; requires moderate periods of light lifting, pushing, or pulling (26-50 lbs.).

PHYSICAL DEMANDS:

While performing the duties of this job, the employee is frequently required to communicate orally; regularly required to sit and to use hands and fingers dexterously to operate office equipment, cameras, laptops, and measuring tapes. Ability to occasionally transport up to 50 pounds; reach with hands and arms, and stand and walk. Fieldwork occasionally takes place outdoors during inclement weather and around construction and remote sites.