Administrative Operations Manager 1

Job Description

ATTENTION STATE OF ALASKA EMPLOYEES ONLY!

Come join the State of Alaska!

This job class uses Competency Based minimum qualifications (MQs). Please read the Competency Based MQ instructions below to learn more.

The Department of Transportation and Public Facilities (DOT&PF), Division of Facilities Services,

is looking for an

Administrative Operations Manager 1

to help us

Keep Alaska Moving!

Pay is based on the

location

of the selected applicant; salaries will be discussed at the time of the interview.

Anchorage:

$3870.40 biweekly (OT Ineligible)

Fairbanks:

$3946.40

biweekly (OT Ineligible)

Juneau:

$4064.00

biweekly (OT Ineligible)

What you will be doing:

This position provides division-level leadership and oversight of the financial functions for the Division of Facilities Services (DFS), with primary responsibility for budget administration and financial management. Serving as the DFS budget contact within the Department of Transportation and Public Facilities (DOT&PF), the position oversees an approximately $100 million budget across the Facilities Services and Leasing Results Delivery Units (RDUs/appropriations). The incumbent is responsible for the planning, development, execution, monitoring, and r

eporting of the division’s budget, ensuring resources are effectively managed in alignment with division priorities, operational needs, and fiscal requirements.

As a member of the DFS leadership team, the incumbent serves as a subject matter expert on budgetary, financial, and administrative matters. The position works directly with the Division Director, managers, and administrative staff to analyze expenditures, monitor financial trends, plan and allocate resources, evaluate funding needs, and provide recommendations that support sound fiscal and operational decision-making.

The incumbent exercises substantial discretion and independent judgment in managing complex budgetary and financial responsibilities and is accountable for the accuracy, quality, timeliness, and cost-effectiveness of assigned work.

Our organization, mission, and culture:

The State of Alaska Department of Transportation and Public Facilities’ mission is to Keep Alaska Moving. We are working toward a modern, adaptable, flexible transportation system that will be resilient as we tackle our challenges. We believe collaboration, communication, and coordination increase our ability to succeed. Creating teams that are focused on results, working together, and leveraging resources across our department, with community and private sector partnerships, increases our ability to accomplish our mission and serve Alaskans.

The benefits of joining our team:

Joining the Alaska Department of Transportation & Public Facilities (DOT&PF) offers an array of benefits, with career growth opportunities at the forefront. As an integral part of Alaska's infrastructure development and maintenance, DOT&PF provides employees with a dynamic and diverse work environment where they can continually enhance their skills and climb the career ladder. The department values professional development, offering training programs and mentorship opportunities to help individuals expand their expertise and advance in their chosen fields. With the vast and unique challenges of Alaska's geography and climate, employees can work on groundbreaking projects that contribute to the state's growth, making the DOT&PF an ideal choice for those seeking a fulfilling and evolving career in transportation and public facilities.

The DOT&PF core values are integrity, excellence, and respect.  We support an environment focused on teamwork and collaboration to achieve results.  We succeed in achieving our transportation mission through building credibility with our customers, stakeholders, and the public. A successful candidate will have sound judgment, decision-making, and a strong ethical and professional conduct history.

The State of Alaska has a generous benefits package and an excellent retirement plan. Please see here for more information

:

https://doa.alaska.gov/dop/workplace/benefits/

.

The working environment you can expect:

This position can be located in Anchorage, Fairbanks, or Juneau with ample parking on site at all 3 locations, access to mostly everything you need from shopping, restaurants, hiking trails, and more. We are a fast-paced, team-oriented atmosphere and provide a diverse and flexible work environment where creative problem solving, and open minds are encouraged. This work is primarily performed in an office setting; there is a possibility for a hybrid telework schedule.

Working at the Alaska Department of Transportation and Public Facilities (DOT&PF) offers a uniquely challenging and rewarding environment. With Alaska's diverse and expansive terrain, coupled with its extreme weather conditions, employees of the DOT&PF can work in various locations, including remote locations and urban centers, addressing a wide range of transportation needs. Their roles demand adaptability and resourcefulness as they maintain and improve roads, bridges, airports, ports, and public facilities in a state known for rugged terrain and extreme seasonal changes. This work not only presents professionals with a range of fascinating challenges but also allows them to contribute to developing and maintaining critical infrastructure against the backdrop of Alaska's breathtaking natural beauty, reflecting a strong commitment to safety and environmental responsibility.

Who we are looking for:

To be successful in this position, the selected applicant will possess the following core competencies:

Budget Administration

: Knowledge of the principles and practices of budget administration and analysis; including preparing, justifying, reporting on, and executing the budget; and the relationships among program, budget, accounting, and reporting systems.

Decisiveness

: Makes well-informed, effective, and timely decisions, even when data are limited or solutions produce unpleasant consequences; perceives the impact and implications of decisions.

Strategic Thinking

: Formulates objectives and priorities, and implements plans consistent with the long-term interests of the organization in a global environment. Capitalizes on opportunities and manages risks.

Special Note:

A v

alid State of Alaska Driver's License is required for this position.

To view the general description and example of duties for positions please go to the following link:

https://www.governmentjobs.com/careers/Alaska/classspecs

Minimum Qualifications

Competency Description

The competency description(s) listed below have been designed to promote a common understanding of the essential elements of the job class. They highlight the more general and customary knowledge, skills, abilities (KSAs), tasks, and behaviors used to describe the competency.  They typically list expectations, as opposed to specific tasks, and are to be used only as parameters and guidelines.  A competency’s description is not intended to exclusively define every KSA, task, and behavior needed to successfully meet the competency, but rather to provide the manager/agency with a broad reference of options as to how an applicant can meet the job expectation.

Please ensure your application (through work history, training, education, licenses, certifications, etc.) supports/demonstrates you possess the minimum required competencies for the job class.

Any combination of education and/or experience that provides the applicant with competencies in

Administration and Management

: Knowledge of planning, coordination, and execution of business functions, resource allocation, and production.

Decision Making

: Makes sound, well-informed, and objective decisions; perceives the impact and implications of decisions; commits to action, even in uncertain situations, to accomplish organizational goals; causes change.

Technical Competence

: Uses knowledge that is acquired through formal training or extensive on-the-j