Administrative Officer 2

Job Description

This position is open to Alaska Residents only. Please check our

residency definition

to determine if you qualify.

Welcome to the Department of Education & Early Development (DEED)!

We’d be delighted to have you join our team.

What you will be doing:

The position operates with a high degree of independence to lead and strengthen administrative operations at Mt. Edgecumbe High School, ensuring compliance with State of Alaska requirements in budgeting, procurement, personnel, and resource management. The incumbent oversees and performs a wide range of administrative functions, supervises staff, enforces accountability across operational systems, and serves as a key advisor to the Director by proactively managing workflows, resolving issues, and maintaining continuity of operations. In addition, the position contributes to a positive residential and school environment by supporting culturally grounded programs, maintaining accurate records, and promoting practices that enhance student well-being, cultural engagement, and overall residential life at MEHS.

Our organization, mission, and culture:

Mt Edgecumbe High School is an Advanced accredited public boarding school with 430 students from over 100 communities throughout Alaska. Most come from communities with schools enrolling fewer than 50 students: approximately 80% are Alaska Native. This diverse population results in a unique remarkable learning community – blending of cultures and beliefs, old ways and new, honoring the wisdom of the past while working together to forge the future. Our school is in Sitka, Alaska on Baranof Island. Please check out our school website address: www.mehs.us.

The benefits of joining our team:

Joining the MEHS/DEED team means contributing to a mission-driven organization that values collaboration, creativity, innovation, and strong relationships. As an Administrative Officer 2, you will have opportunities for professional networking, training, and growth while supporting essential school operations.

The working environment you can expect:

This position is part of a close-knit team. We value an attitude of service, collaborative relationships, and teamwork. Our focus is on providing a world-class educational experience for a diverse group of students on a residential high school campus. Duties of this position may require the incumbent to work irregular hours.

Who we are looking for:

We are interested in candidates who possess some or all of the following position specific competencies:

Approachability:

Is easy to meet and communicate with, accessible, and friendly. Is a good listener and builds rapport with leadership, peers, and clients. Is warm, pleasant, and gracious; sensitive to and patient with the interpersonal anxieties of others; spends the extra effort to put others at ease.

Integrity:

Contributes to maintaining the integrity of the organization; displays high standards of ethical conduct and understands the impact of violating these standards on an organization, self, and others; is trustworthy.

Supervision:

Plans, distributes, and monitors work assignments; sets task priorities; evaluates work performance and provides feedback to others on their performance; ensures that staff are appropriately selected, utilized, and developed, and that they are treated in a fair and equitable manner. Assignments include the authority and responsibility to recommend or independently take action to employ (i.e., appoint, transfer, promote), discipline or discharge, or adjudicate grievances of direct reports.

If you envision yourself in this role and are ready to start an exciting career with us, apply today!

Minimum Qualifications

Competency Based Minimum Qualifications Instructions

This job class uses competency based minimum qualifications.

Please ensure your application

(through work history, volunteer experience (duties summary), training, education, licenses, certifications, etc.) supports how you have gained the knowledge, skills, abilities, and behaviors (competencies) and that you possess the minimum required competencies for the job class.

Competency Description

The competency description(s) listed below have been designed to promote a common understanding of the essential elements of the job class.  They highlight the more general and customary knowledge, skills, abilities (KSAs), tasks, and behaviors used to describe the competency.  They typically list expectations, as opposed to specific tasks, and are to be used only as parameters and guidelines.   A competency’s description is not intended to exclusively define every KSA, task, and behavior needed to successfully meet the competency, but rather to provide the manager/agency with a broad reference of options as to how an applicant can meet the job expectation.

Please ensure your application (through work history, training, education, licenses, certifications, etc.) supports/demonstrates you possess the minimum required competencies for the job class.

Minimum Qualifications

Any combination of education and/or experience that provides the applicant with competencies in:

Administration and Management: Knowledge of planning, coordination, and execution of business functions, resource allocation, and production.

Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.

Budget Administration: Knowledge of the principles and practices of budget administration and analysis; including preparing, justifying, reporting on, and executing the budget; and the relationships among program, budget, accounting, and reporting systems.

Financial Management: Prepares, justifies, and/or administers the budget for program areas; plans, administers, and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization.

Organizational Awareness: Knows the organization's mission and functions, and how its social, political, and technological systems work and operates effectively within them; this includes the programs, policies, procedures, rules, and regulations of the organization.

Equivalent to those typically gained by:

Any combination of preparatory post-secondary education and/or progressively responsible experience providing administrative support to a business or organization, business administration, public administration, finance, banking, accounting, industrial relations, marketing, human resource management, logistics and supply chain management, or a similar business field.

Special Note:

“Competencies” means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation.

“Typically gained by” means the prevalent, usual method of gaining the competencies expected for entry into the job.

“Training” and “education” in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.

“Progressively responsible” means indicating growth and/or advancement in complexity, difficulty, or level of responsibility

Additional Required Information

At the time of the interview, please provide the following:

Three (3) professional references, whom we may contact by phone, are required. One (1) of these references must be your current or most recent supervisor, if not already provided in the application.

Current performance evaluation, if available.

Please read the information below carefully. This applies to your application submission.

EDUCATION

To verify education is being used to meet and/or support the req