Administrative Officer 1

Job Description

This position is open to Alaska Residents only.

Please check our

residency definition

to determine if you qualify.

The Alaska Department of Fish and Game, Division of Wildlife Conservation is recruiting

for an Administrative Officer 1 located in Juneau, Alaska!

What You Will Be Doing:

The Alaska Deparment of Fish and Game, Division or Wildlife Conservation, is recruiting for an Administrative Officer 1 (PCN 112139) position to join our team in Juneau.

This position is part of the Division of Wildlife Conservation (DWC) headquarters administrative team and directly supports headquarters staff, the Statewide Information Services, Data Management, and Education Outreach programs, as well as provides support to all the regional admin. This position supervises one Adminstative Assistant 2 located in Juneau. The Administrative Officer works independently, provides leadership and management support in the areas of budget development, procurement, personnel management, payroll, travel, and policy and procedures.

Our Mission, Values and Culture:

The mission of the Division of Wildlife Conservation is to conserve and enhance Alaska's wildlife and habitats and provide for a wide range of public uses and benefits.

The Alaska Department of Fish & Game strives for a diverse and inclusive workforce where safety and well-being are paramount, and employees at all levels promote a culture where everyone is valued, treated equitably, and treated respectfully.

Benefits of Joining Our Team:

The benefits of joining the headquarters team include the opportunity to work with a diverse group of dedicated professionals who support each other while providing administrative support to the Division of Wildlife Conservation. The position allows a flexible work schedule and potential for hybrid telework agreement after a training period.

The Working Environment You Can Expect:

The position is located in Juneau in the Fish and Game building that sits next to the whale monument in the downtown area overlooking the Gastineau Channel. There is access to glaciers, trails, skiing, and other various establishments nearby. This position will have their own office and work with a great group of dedicated staff.

Travel in this position could be 1 - 2 times per year for training, up to 4 days.

Who We Are Looking For:

In addition to the Minimum Qualifications below, we are looking for a candidate with the following strengths and competencies:

Attention to Detail: Sees and pays attention to details; recognizes the competent parts of a procedure or object and verifies correctness or error in an individual part or procedure.

Decision Making: Makes sound, well-informed, and objective decisions; perceives the impact and implications of decisions; commits to action, even in uncertain situations, to accomplish organizational goals; causes change.

Self-Management: Sets well-defined and realistic personal goals; displays a high level of organization, initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.

Interpersonal Skills: Shows respect, understanding, friendliness, courtesy, tact, and politeness to others; develops and maintains effective relationships with others.

A broad knowledge of accounting, budgeting, financial management, procurement, personnel, payroll and administrative policies and procedures.

To view the general description and example of duties for an Administrative Officer 1 please

go to the following link:

https://www.governmentjobs.com/careers/Alaska/classspecs

Competency Based Hire Description

The competency description(s) listed below have been designed to promote a common understanding of the essential elements of the job class. They highlight the more general and customary knowledge, skills, abilities (KSAs), tasks, and behaviors used to describe the competency. They typically list expectations, as opposed to specific tasks, and are to be used only as parameters and guidelines. A competency’s description is not intended to exclusively define every KSA, task, and behavior needed to successfully meet the competency, but rather to provide the manager/agency with a broad reference of options as to how an applicant can meet the job expectation.

Please ensure your application (through work history, training, education, licenses, certifications, etc.) supports/demonstrates you possess the minimum required competencies for the job class.

Minimum Qualifications

Any combination of education and/or experience that provides the applicant with competencies in

Administration and Management: Knowledge of planning, coordination, and execution of business functions, resource allocation, and production.

Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.

Financial Management: Prepares, justifies, and/or administers the budget for program areas; plans, administers, and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization.

Oral and Written Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.

Equivalent to those typically gained by:

Any combination of preparatory post-secondary education and/or experience providing administrative support to a business or organization, business administration, public administration, finance, banking, accounting, industrial relations, marketing, human resource management, logistics and supply chain management, or a similar business field.

Special Note:

“Competencies” means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation.

“Typically gained by” means the prevalent, usual method of gaining the competencies expected for entry into the job.

“Training” and “education” in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.

Additional Required Information

REQUIRED DOCUMENTS

If selected, please provide the following at the time of the interview:

Three (3) professional references with current daytime contact information, at least one (1) being a former or current supervisor.

Copies of your three (3) most recent performance evaluations.

A cover letter is NOT required for this position.

Your complete application, including supplemental questions, will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.

SUPPLEMENTAL QUESTIONS

For your application to be evaluated you must answer the Supplemental Questions. Your responses will be used to determine which applicants will advance to the interview phase of the recruitment process.

EDUCATION

To verify education is being used to meet and/or support the required minimum qualifications/competences, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required. (Unofficial is okay; please ensure the institution/URL name is listed on the transcrip