Administrative Assistant 3

ATTENTION: Salary Schedules have been updated as of 7/1/2026. The salary for this position has been updated to reflect this change.

***POSTING UPDATE NOTICE***

The posting requirements for this vacancy have been updated to correct an administrative error. If you have already applied, there is no need to reapply.

ATTENTION! DEPARTMENT OF TRANSPORTATION & PUBLIC FACILITIES EMPLOYEES ONLY!

The Department of Transportation and Public Facilities (DOT&PF), Division of Facilities Services, is looking for an Administrative Assistant 3 to help us

Keep Alaska Moving!

What you will be doing:

This position performs paraprofessional level work for the Fairbanks Hub, Division of Facilities Services, in the areas of accounting and financial management, procurement/purchasing, personnel management, property management as well as other duties as assigned. This person is the lead working with the Accounting Technician to ensure all Fairbanks Hub utilities are paid and tracked in a timely manner, receives, tracks, codes, and pays all contract invoices and manages the contract log. Schedules travel, enters/approves ICTs, Purchase Card reconciliations, applies coding, and performs other administrative functions as assigned.  This position may lead and provide technical direction to other administrative staff.

Our organization, mission, and culture:

The State of Alaska Department of Transportation and Public Facilities’ mission is to Keep Alaska Moving.  We are working toward a modern, adaptable, flexible transportation system that will be resilient as we tackle our challenges. We believe collaboration, communication, and coordination increase our ability to succeed. Creating teams that are focused on results, working together, and leveraging resources across our department, with community and private sector partnerships, increases our ability to accomplish our mission and serve Alaskans.

The benefits of joining our team:

Joining the Alaska Department of Transportation & Public Facilities (DOT&PF) offers an array of benefits, with career growth opportunities at the forefront. As an integral part of Alaska's infrastructure development and maintenance, DOT&PF provides employees with a dynamic and diverse work environment where they can continually enhance their skills and climb the career ladder. The department values professional development, offering training programs and mentorship opportunities to help individuals expand their expertise and advance in their chosen fields. With the vast and unique challenges of Alaska's geography and climate, employees can work on groundbreaking projects that contribute to the state's growth, making the DOT&PF an ideal choice for those seeking a fulfilling and evolving career in transportation and public facilities.

The State of Alaska has a generous benefits package and an excellent retirement plan. Please see here for more information:

https://doa.alaska.gov/dop/workplace/benefits/

.

The DOT&PF core values are integrity, excellence, and respect.  We support an environment focused on teamwork and collaboration to achieve results.  We succeed in achieving our transportation mission through building credibility with our customers, stakeholders, and the public. A successful candidate will have sound judgment, decision-making, and a strong ethical and professional conduct history.

The working environment you can expect:

This position is located at 2301 Peger Rd in Fairbanks with ample parking on site, access to mostly everything you need from shopping, restaurants, hiking trails, and more. We are a fast-paced, team-oriented atmosphere and provide a diverse and flexible work environment where creative problem solving, and open minds are encouraged. This work is primarily performed in an office setting; there is a possibility for a hybrid telework schedule.

Working at the Alaska Department of Transportation and Public Facilities (DOT&PF) offers a uniquely challenging and rewarding environment. With Alaska's diverse and expansive terrain, coupled with its extreme weather conditions, employees of the DOT&PF can work in various locations, including remote locations and urban centers, addressing a wide range of transportation needs. Their roles demand adaptability and resourcefulness as they maintain and improve roads, bridges, airports, ports, and public facilities in a state known for rugged terrain and extreme seasonal changes. This work not only presents professionals with a range of fascinating challenges but also allows them to contribute to developing and maintaining critical infrastructure against the backdrop of Alaska's breathtaking natural beauty, reflecting a strong commitment to safety and environmental responsibility.

Who we are looking for:

To be successful in this position, the selected applicant will possess the following core competencies:

Oral and Written Communication:

Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.

Accounting Operations

: Knowledge of general ledger accounting and the control /subsidiary account relationships and reconciliation techniques, including accounts receivable, accounts payable, and disbursing officer's accountability.

Attention to Detail

: Is thorough when performing work and conscientious about attending to detail.

Interpersonal Skills

:(*) Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult, hostile, or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences.

Integrity/Honesty

: Behaves in an honest, fair, and ethical manner. Shows consistency in words and actions. Model’s high standards of ethics.

Special Note:

Valid driver's license is desired

To view the general description and example of duties for positions please go to the following link:

https://www.governmentjobs.com/careers/Alaska/

classspecs