Administrative Assistant 3 (Central Region Recruitment Coordinator )

Job Description

ATTENTION! ALASKA RESIDENTS ONLY!

The Department of Transportation and Public Facilities (DOT&PF) is looking for a Central Region Recruitment Coordinator to help us

Keep Alaska Moving!

<span class="fr-mk" style="display: none;">&nbsp;</span><span class="fr-mk" style="display: none;">&nbsp;</span>

Are you ready to hit the road to recruit top talent for the Central Region of the Department of Transportation and Public Facilities (DOT&PF)? We're looking for a Recruitment Coordinator with a passion for people and a knack for navigating the hiring highway. As the driving force behind our recruitment efforts, you'll be responsible for attracting, screening, and onboarding the best and brightest minds in transportation. If you're a pro at creating engaging job postings, revving up recruitment strategies, and have an eye for spotting potential, hop on board, and let's pave the way to an even better Central Region at DOT&PF!

What you will be doing:

As a Recruitment Coordinator for the Central Region Department of Transportation & Public Facilities (DOT&PF), your primary responsibilities would encompass streamlining and facilitating the hiring process for this region's workforce. This would involve collaborating with various sections within Central Region, working with hiring managers to identify staffing needs, creating and posting job listings, reviewing applications, conducting initial screenings, scheduling interviews, submitting applicants for hires, and serving as the region's liaison between the region and Recruitment staff. Additionally, you will be responsible for maintaining candidate records, ensuring compliance with recruitment policies and regulations, and actively seeking innovative ways to attract and retain top talent to contribute to the DOT&PF's mission of maintaining and improving the transportation infrastructure in the Central Region.

Our organization, mission, and culture:

The State of Alaska Department of Transportation and Public Facilities’ mission is to Keep Alaska Moving.  We are working toward a modern, adaptable, flexible transportation system that will be resilient as we tackle our challenges. We believe collaboration, communication, and coordination increase our ability to succeed. Creating teams that are focused on results, working together, and leveraging resources across our department, with community and private sector partnerships, increases our ability to accomplish our mission and serve Alaskans.

The benefits of joining our team:

The State of Alaska has a generous benefits package and an excellent retirement plan. Please see here for more information: https://doa.alaska.gov/dop/workplace/benefits/.

The DOT&PF core values are integrity, excellence, and respect.  We support an environment focused on teamwork and collaboration to achieve results.  We succeed in achieving our transportation mission through building credibility with our customers, stakeholders, and the public.

The working environment you can expect:

This position is located at 4111 Aviation Avenue on the shores of Lake Hood. We have beautiful vistas year-round of Sleeping Lady, Denali, and the Chugach Range. Our office is known as the world's busiest seaplane base. You will be able to enjoy Lake Hood’s surrounding walking and biking trails with your fellow teammates during breaks.

Who we are looking for:

Any combination of education and/or experience that provides the applicant with the core competencies of:

Recruitment/Placemen

t: Knowledge of HR concepts, principles, and practices related to identifying, attracting, and selecting individuals and placing them into positions to address changing organizational needs.

Attention to Detail

: Is thorough when performing work and conscientious about attending to detail.

Oral and Written Communication

: Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.

Adaptability

: adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.

Teamwork:

Encourages and facilitates cooperation, pride, trust, and group identity; fosters commitment and team spirit; works with others to achieve goals.

To view the general description and example of duties for positions please go to the following link:

https://www.governmentjobs.com/careers/Alaska/

classspecs

Minimum Qualifications

One year of experience performing journey-level technical duties in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 2, Accounting Technician 2, Human Resource Technician 2, and similar classes with the State of Alaska or the equivalent with another employer.

OR

Two years of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year).

OR

Two years of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer.

OR

Two years of any combination of post-secondary education, vocational education, and/or entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.) The required experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer.

Special Note:

Examples of journey-level technical duties include:

-Calculating or auditing timesheets, including a variety of standard premium pays such as overtime, shift differentials, hazard, recall, and standby; reviewing and correcting calculations and coding completed by other staff; coordinating the notification of employees and supervisors of entitlements and obligations.

-Determining which of several accounts, journals, and ledgers are affected by a transaction and certifying entry or adjustment; and reconciling subsidiary account balance with control ledgers--for example, encumbrance, accounts receivable balance, project balance, and authorized balance.

-Purchasing supplies, materials, and equipment through vendors on the open market, contract awards and/or other standard forms of purchasing; preparing and processing documents in the receipt, issuing, and transferring of goods; expediting the flow of goods from vendor to user.

Examples of entry-level technical experience include:

-Assisting in the preparation of reports reflecting the examinations made, discrepancies noted, and the corrective entries required for adjusting accounts. Assisting with the implementation of corrections.

-Verifying the accuracy and completeness of accounting data and documents; determining the general ledger accounts, journals, and subsidiary accounts affected and the debit and credit entries to be made; determining the entries required to bring accounts into balance; preparing encumbrances, expenditures, adjustments, billings, and other transaction documents for the account; and maintaining records of transactions and current status of accounts.

-Preparing standard and ad hoc reports; making periodic projections and analyzing trends; notifying supervisor of need for additional promotional