Administrative Assistant 3

Job Description

This position is open to Alaska Residents Only.

Please check our

residency definition

to determine if you qualify.

The Alaska Veterans & Pioneers Home

is recruiting for an Administrative Assistant 3 position.

The mission of the Division of the Alaska Pioneer Homes is:

"Providing elder Alaskans a home and community, celebrating life through its final breath."

This position is a member the Alaska Veterans & Pioneers Home administrative staff. It is an integral part of a highly motivated and customer service-oriented team in support of this assisted living home with up to seventy-nine (79) elder residents.

Our division values are

:

Positive Attitude:

"We enjoy what we do." Optimism inspires open-mindedness and creativity.

Love

: "We love who we serve." Out of love and respect for our residents, we put their needs before staff convenience.

Accountability:

"We do what we say." We are accountable to our residents, to their families and to each other. Accepting responsibility is essential as we plan and deliver care.

Trust:

"We say what we mean." Open and honest communication is crucial to earning the trust of our residents, their families, and our coworkers.

Excellence:

"We provide excellent care, every resident, every day every time." Our own excellence inspires excellence in others, including residents, families, and our coworkers.

What you will be doing:

Under general direction and as an assistant to the administrator, this position performs a variety of administrative support tasks in support of the home; assists with budget review, personnel, payroll, medical records, Resident Trust Accounts, and Professional Services Agreements. Supervises administrative staff, performs audits for regulatory compliance, prepares and analyzes administrative reports, and monitors operational data to support home operations.

The benefits to joining our team:

This position is part of an amazing team with opportunities to make a positive impact on the quality of life for Alaskan elders by providing excellent person-centered loving care and services. This position is surrounded by elder residents with many years of life experiences and wisdom who are in varying stages of their life journey.

The working environment you can expect

: This job is located at the Alaska Veterans & Pioneers Home, at 250 E. Fireweed Ave. in Palmer Alaska; part of the Matanuska-Susitna Borough. The home is near parks and surrounded by beautiful views of the Chugach and Talkeetna Mountain Ranges, the massive Knik Glacier, and is withing walking distance to shops and restaurants.

Who we are looking for:

We are interested in candidates who possess some or all of the following position specific competencies:

Oral and Written Communication: Expresses information (for example ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.

Leadership: Influences, motivates, and challenges others; adapts leadership styles to a variety of situations.

Financial Management: Understands the organization's financial processes. Prepares, justifies, and administers the program budget. Oversees procurement and contracting to achieve desired results. Monitors expenditures and uses cost-benefit thinking to set priorities.

HR Information Systems: Knowledge of HR management concepts, principles, and practices related to identifying and analyzing HR processes, translating functional requirements into technical requirements, and delivering and maintaining HR information systems.

Professionalism: Consistently displays the collection of competencies and skill expected of a professional. Professionalism is defined by its key behaviors including being accountable for actions and assigned projects; practicing efficient work habits to effectively manage time and workload; clearly communicating and expressing thoughts and ideas in writing and in person; possessing the ability to understand how non-verbal communication impacts the workplace; working effectively as part of a team to achieve productive outcomes; and consistently demonstrating, emotional intelligence, integrity, and ethical behavior.

Other Job information:

This position is in support of the Pioneer Home, which is a 24-hour facility.

This Pioneer Home is an Eden Alternative facility, where the environment includes contact with plants, flowers, and pets including cats, dogs, fish, and birds.

Employees of the Pioneer Home receive continual or regular screening for tuberculosis, and criminal history.

To view the general description and example of duties for the

Administrative Assistant 3

positions, please go to the following link:

https://www.governmentjobs.com/careers/Alaska/

classspecs

Minimum Qualifications

One year of experience performing journey-level technical duties in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 2, Accounting Technician 2, Human Resource Technician 2, and similar classes with the State of Alaska or the equivalent with another employer.

OR

Two years of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year).

OR

Two years of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer.

OR

Two years of any combination of post-secondary education, vocational education, and/or entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.) The required experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer.

Special Note:

Examples of journey-level technical duties include:

-Calculating or auditing timesheets, including a variety of standard premium pays such as overtime, shift differentials, hazard, recall, and standby; reviewing and correcting calculations and coding completed by other staff; coordinating the notification of employees and supervisors of entitlements and obligations.

-Determining which of several accounts, journals, and ledgers are affected by a transaction and certifying entry or adjustment; and reconciling subsidiary account balance with control ledgers--for example, encumbrance, accounts receivable balance, project balance, and authorized balance.

-Purchasing supplies, materials, and equipment through vendors on the open market, contract awards and/or other standard forms of purchasing; preparing and processing documents in the receipt, issuing, and transferring of goods; expediting the flow of goods from vendor to user.

Examples of entry-level technical experience include:

-Assisting in the preparation of reports reflecting the examinations made, discrepancies noted, and the corrective entries required for adjusting accounts. Assisting with the implementation of corrections.

-Verifying the accuracy and completeness of accounting data and documents; determining the general ledger accounts, journals, and subsidiary accounts affected and the debit and credit entries to be made; determining the entries required to bring accounts into balance; preparing encumbrances, expenditures, adjustments, billings, and other t