Administrative Assistant

Administrative Assistant

Organization:

Alaska Dance Theatre

Location:

Anchorage, Alaska

Position Type:

Non-Exempt / Part-Time (Approx. 20 hours/week)

Compensation:

$18-$22 per hour DOE

Reports To:

Executive Director / Administrative Supervisor

About Alaska Dance Theatre

Alaska Dance Theatre (ADT) is a premier non-profit performing arts organization and dance school dedicated to fostering the love of dance for all through education, artistry, performance, community, and respect.

Position Overview

The Part-Time Administrative Assistant often serves as a primary point of contact for Alaska Dance Theatre students, families, guest artists, and the public while supporting ADT’s front desk. This role provides critical operational support to ensure smooth day-to-day studio operations, excellent customer service, efficient student registration, and general office/studio maintenance.

Core Responsibilities

Customer Service & Front Desk Management

Provide exceptional customer service via front-desk interactions, phone calls, and other communications.

Answer inquiries regarding studio policies, classes, schedules, dress codes, tuition, registration, and performances.

Provide excellent customer service for ADT’s dance gear boutique.

Assist parents, students, and visitors with navigation of the facility.

Studio & Student Administration

Process student registrations, enrollments, tuition payments, and account updates using ADT’s studio management software.

Maintain accurate student records.

Assist with the preparation of class materials, event rosters, and performance schedules.

Office & Operations Support

Perform general office duties including, but not limited to, filing and light facility upkeep.

Process day-to-day financial transactions (cash, check, credit card) and issue receipts in accordance with organizational policies.

Assist school leadership and faculty with logistics for rehearsals, auditions, recitals, and special events.

Draft routine correspondence, studio announcements, and family updates.

Other duties as needed.

Qualifications & Skills

Required

High school diploma or equivalent (associate or bachelor’s degree preferred).

1–2 years of experience in administrative, secretarial, or customer service roles.

Proficiency with basic computer systems, including Microsoft Office Suite (Word, Excel).

Strong written and verbal communication skills with high attention to detail.

Excellent interpersonal skills and a welcoming, professional demeanor when interacting with youth and adults.

Ability to multitask, prioritize duties, and solve problems independently in a dynamic environment.

Preferred

Prior experience with dance/arts management software (e.g. Mindbody, Jackrabbit, Dance Studio Pro).

Background or interest in dance, performing arts, or non-profit administration.

Basic experience with social media updating or light graphic design (e.g. Canva).

Schedule & Work Environment

Hours:

Approximately 20 hours per week.

Shift Expectations:

Will require afternoon, evening, and weekend availability to align with studio class schedules and peak student activity hours.

Physical Requirements:

Ability to sit or stand for extended periods, perform keyboarding, and occasionally lift up to 25 lbs. (e.g. office supply boxes, light props/costume bins).