# Administrative Assistant, Transportation and Safety (Alaska Railroad ARW Employees Only) — Alaska Railroad Corporation · Alaska Jobs [← The Board](https://alaskajobs.org/) · [State & local government jobs](https://alaskajobs.org/jobs/government) # Administrative Assistant, Transportation and Safety (Alaska Railroad ARW Employees Only) Alaska Railroad Corporation - **Location** — Anchorage, AK - **Salary** — $27.96 Hourly (Range WC07) - **Type** — Full Time - **Open to** — All Applicants - **Bargaining unit** — RR - Alaska Railroad Workers - **Timing** — Year-round - **Posted** — 2026-10-30 - **Closes** — 2026-11-13 - **Source** — Workplace Alaska (State of Alaska) (synced) Job Description ***Please note that for the first six calendar days of this posting, it is only open to ARW represented employees. If, during the initial six days, which ends on November 5. 2026 at 4pm, a qualified ARW represented employee(s) applies, it shall be awarded in accordance with Section 52.06 of the ARW Collective Bargaining Agreement (CBA). If there are no successful ARW represented bidders, this posting shall be extended to November 13, 2026, and will be considered open to all other applicants.*** PURPOSE OF POSITION: Responsible for a wide variety of administrative and planning activities in support of the Superintendent Transportation, Director Safety, ATCS and the Anchorage Operations Center. Incumbent supports all administrative support for Transportation, ATCS and Safety managers. Coordinates meetings, travel, P-card and expense reports, support programs, and/or special events, as appropriate. May coordinate specified administrative activities and reporting across multiple organizations within the Corporation. Duties and Responsibilities: Serves as the first point of contact for administrative support functions. Serves as a liaison with other internal departments and external contractors in the resolution of a variety of day-to-day business matters pertaining to Transportation, Safety, and the Anchorage Operations Center. Creates, composes, and edits technical and/or administrative correspondence and documentation. Directs telephone inquiries to appropriate managers and assists in resolving visitors’ problems and inquiries. Reviews and controls incoming and outgoing correspondence, mail, and distribution, and follows up on operational commitments. Coordinates employment interviews, including interview logistics. Uses JD Edwards to prepare requisitions and blanket purchase orders, and monitors and reorders office supplies. Receives, reviews, and codes invoices; schedules appointments and maintains calendars. Provides staff support to a variety of committees and working groups; schedules, coordinates, and takes minutes for meetings. Monitors requests for usage of conference and training rooms, events, and/or travel arrangements, as required. Coordinates meetings when required. Establishes, updates, and maintains Transportation and Safety department files, inventories, and records; maintains an electronic records data management system as required for document control. Uses the Learning Management System (LMS) to input or retrieve training data for multiple departments, and prepares reports and metrics for all departments on Rules of the Week. Assists in gathering and tabulating data, including Transportation incidents and accidents, on a weekly basis. Maintains databases for testing and training records on Operations Managers and T&E craft employees. Serves as the Transportation and Safety Department point of contact for records and files management. Provides administrative support for the Transportation, Safety, and Advanced Train Control Systems (ATCS) Departments, including travel arrangements and hotel reservations for in-state and out-of-state travel. Coordinates proper submission and project coding of timecards (including project-related time backup documentation) and expense reports. Coordinates job interviews for the departments, when required. Coordinates print shop requests for Transportation, ATCS, and Safety personnel to facilitate efficient and timely turnaround of department print job requests. Manages all printing requests through to successful completion. Updates and maintains formal investigation data in the Locus incident reporting system. Extracts data from the incident reporting system to create monthly FRA Part 225 reports. Under the supervision of the Director of Safety, submits and follows up on FRA Part 225 reports via the AIRGNET federal reporting system. Generates the weekly Safety Rules of the Week publication and distributes it ARRC-wide. Maintains and updates all aspects of the Safety Zone website. Maintains employee hearing shift data and notifies departments of hearing shifts and required follow-up exams for the Hearing Conservation Program. Schedules, participates in, and maintains data for internal Part 225 audits. Maintains a log of all permit-required confined space entries. Generates a weekly corrective actions report for the Director of Safety. Establishes and maintains Safety Department data files (electronic or hard copy) as needed for any Safety-related program. Updates and maintains the ARRC Learning Management System with Safety-related training data for all departments within ARRC. Acts as ARRC’s point of contact with JBER for DBIDS cards to access JBER. FACTOR 1: Knowledge Required Knowledge of transportation, operations, and safety department environments and associated administrative processes and procedures is preferred. Knowledge of JD Edwards, Learning Management System (LMS), and Locus incident tracking database systems is preferred. Knowledge and ability to make administrative/procedural decisions and judgments; skills in organizing resources and establishing priorities; ability to communicate effectively, both orally and in writing; records maintenance skills; ability to analyze and solve problems; demonstrated ability to maintain confidentiality; intermediate skill in the use of personal computers and related software applications (Word, Excel, Access, PowerPoint), formal training preferred; ability to create, compose, and edit written materials. Must have demonstrated knowledge, skills, and the ability to gather raw data, compile information, and prepare spreadsheets, reports, and/or graphs. Must demonstrate excellent use of grammar, punctuation, and spelling, and the ability to communicate both orally and in writing. Requires thorough working knowledge of office automation functions. Must be able to operate/drive a motor vehicle and possess a valid driver’s license. FACTOR 2: Supervisory Control Position is directly supervised by the Superintendent Transportation. The Director of Safety provides on-site work direction as necessary. Incumbent works independently in carrying out assignments. Incumbent plans work, sets priorities, and completes work assignments on a wide variety of requests using own initiative. Supervisor will resolve any conflicting priorities, significant deviations, or unusual situations pertaining to workload, organization, and requirements. Completed work is reviewed from the standpoint of overall effectiveness, timeliness, and conformance, based on feedback from Transportation and Safety managers and ARRC employees and customers. FACTOR 3: Guidelines Procedures for performing work are established and governed by Federal regulations (FRA, FTA, and OSHA). Corporate administrative instructions, policies, standards and practices, and work directions for application to specific cases or problems are also used. Guidelines used include Miscellaneous Cost Coding Information, ARRC Approval Authority Guide, and ARRC Project Accounting Manual. Employee must use sound judgment and apply personal knowledge, skills, and abilities to situations as they occur. FACTOR 4: Complexity This position involves a wide variety of moderate to complex duties requiring different applications of knowledge of programmatic and administrative requirements, as well as procedures and application of rules. The position requires the ability to understand highly technical information and to use personal judgment to react professionally to a wide range of situations. Timeliness and meeting deadlines are critical in this position. Employing excellent interpersonal skills during the conduct of administrative issues, meetings, visitors, and schedules is paramount. May answer complex questions and inquiries, referring unusual problems to higher management levels. Must gather data or take direction for administrative projects and deliver a quality product despite frequent interruptions. Must use pers [Apply at the source ↗](https://www.governmentjobs.com/careers/alaska/jobs/5531036/administrative-assistant-transportation-and-safety-alaska-railroad-arw-employee) ## Express confidential interest Alaska politics is a small world. If you can't be seen job-hunting, submit a sealed interest : the employer sees only your alias and pitch. Your name and contact stay sealed until they request an introduction and you approve it . Decline, and they never learn who asked. ## More on the board - [Natural Resource Specialist 1/2](https://alaskajobs.org/job/natural-resource-specialist-1-2-5536084) — Natural Resources - [Program Coordinator 1](https://alaskajobs.org/job/program-coordinator-1-5536547) — Labor & Workforce Development - [Environmental Program Technician](https://alaskajobs.org/job/environmental-program-technician-5535164) — Environmental Conservation [What this role pays in Alaska →](https://alaskajobs.org/salaries/administrative-assistant) [More about Alaska Railroad Corporation →](https://alaskajobs.org/employers/alaska-railroad-corporation) [State & local government jobs →](https://alaskajobs.org/jobs/government) [Jobs in Anchorage →](https://alaskajobs.org/jobs/anchorage) [All Alaska jobs →](https://alaskajobs.org/) Posted on Alaska Jobs — the daily board for Alaska public-sector work. https://alaskajobs.org/job/administrative-assistant-transportation-and-safety-alaska-railroad-arw --- Markdown mirror of https://alaskajobs.org/job/administrative-assistant-transportation-and-safety-alaska-railroad-arw · full index: https://alaskajobs.org/llms.txt