# Administrative Assistant — Alzheimer's Resource of Alaska · Alaska Jobs [← The Board](https://alaskajobs.org/) · [Nonprofit jobs](https://alaskajobs.org/jobs/nonprofit) # Administrative Assistant Alzheimer's Resource of Alaska - **Location** — Anchorage AK - **Salary** — $23.00 - $25.00 Non-exempt; hourly - **Type** — Administration - **Remote** — On-site - **Timing** — Year-round - **Closes** — 2026-08-31 - **Source** — The Foraker Group (nonprofits) (synced) POSITION SUMMARY The Administrative Assistant serves as the first point of contact for the organization and provides essential support for daily office operations and administrative functions. This position manages front-office operations, coordinates communications, maintains records, and supports internal processes to ensure the organization functions efficiently. The Administrative Assistant welcomes and assists visitors, clients, caregivers, and staff, while providing administrative, financial, and operational support across the organization. This role requires exceptional organizational skills, attention to detail, initiative, and the ability to manage multiple priorities in a fast-paced environment. ESSENTIAL JOB DUTIES Front Office & Customer Service Answer and manage incoming calls, direct calls, and take messages. Welcome visitors and direct them appropriately. Provide information and resources to clients, visitors, and callers. Operate and manage the multi-line phone system. Administration & Office Operations Process all incoming and outgoing mail. Perform administrative support duties such as filing, data entry, printing, scanning, faxing, and document preparation. Manage conference room schedules and update organizational calendars. Maintain organized electronic and physical records. Maintain office supplies, brochures, books, and library materials. Coordinate with vendors and service providers regarding office supplies, equipment, maintenance, and service needs. Provide administrative support to leadership and assist with special projects as assigned. Human Resources & Staff Support Coordinate onboarding for new employees and offboarding for departing employees. Maintain personnel records, including employee files, anniversaries, and PARs. Finance Department Support Assist with billing, monitoring incoming funds, issuing receipts, recording receivables, and making deposits. Assist with accounts payable processing, including coding invoices, preparing payments, and maintaining vendor records. Serve as backup support for payroll processing in QuickBooks during absences or periods of high workload. Assist with routine QuickBooks data entry and administrative accounting tasks as assigned. Assist with account reconciliations and related documentation. Maintain confidentiality of financial and payroll information. Donor Support Maintain and update the donor database. Prepare and mail acknowledgment letters for donations received. Support donor communications and administrative fundraising activities as assigned. Meetings & Events Coordination Attend Board of Directors meetings, take detailed notes, and prepare meeting minutes for review. Assist with planning and coordinating meetings, events, and internal activities, including monthly potlucks and staff gatherings. Program Support Assist the Resource Specialist with client intake processes as needed. Facilities & Office Environment Maintain clean, organized, and welcoming common areas, including the kitchen, reception area, conference rooms, and library. Operate, troubleshoot, and maintain copiers and office equipment. Create a welcoming and engaging office environment through seasonal and holiday decorating. Additional Responsibilities Promote the Agency’s mission, goals, and programs. Understand and comply with all agency policies and procedures. Maintain confidentiality in accordance with agency policy and applicable laws. Attend and participate in meetings and training as assigned. Perform other work-related duties as assigned. [Apply at the source ↗](https://www.forakergroup.org/site/index.cfm/cboard-view/11480) ## Express confidential interest Alaska politics is a small world. If you can't be seen job-hunting, submit a sealed interest : the employer sees only your alias and pitch. Your name and contact stay sealed until they request an introduction and you approve it . Decline, and they never learn who asked. ## More on the board - [Housekeeper - JR109464](https://alaskajobs.org/job/housekeeper-jr109464-18786) — Calista Brice - [Recovery Services Case Manager](https://alaskajobs.org/job/recovery-services-case-manager-18785) — Chickaloon Village Traditional Council - [Restorative Justice Officer](https://alaskajobs.org/job/restorative-justice-officer-18782) — Chickaloon Village Traditional Council [What this role pays in Alaska →](https://alaskajobs.org/salaries/administrative-assistant) [Nonprofit jobs →](https://alaskajobs.org/jobs/nonprofit) [Jobs in Anchorage →](https://alaskajobs.org/jobs/anchorage) [All Alaska jobs →](https://alaskajobs.org/) Posted on Alaska Jobs — the daily board for Alaska public-sector work. https://alaskajobs.org/job/administrative-assistant-11480 --- Markdown mirror of https://alaskajobs.org/job/administrative-assistant-11480 · full index: https://alaskajobs.org/llms.txt