# Accounts Payable Specialist - JR109900 — Calista Brice · Alaska Jobs [← The Board](https://alaskajobs.org/) · [Nonprofit jobs](https://alaskajobs.org/jobs/nonprofit) # Accounts Payable Specialist - JR109900 Calista Brice - **Location** — Anchorage, AK - **Timing** — Year-round - **Source** — Alaska Native Hire (synced) Sign In Sign Up Sign Up Log In Post a Job Find Jobs Register Now Contact Alaska's People Digital Badging Resources FAQ Employers: Find Talent Post a Job Search Jobs Register Now Return to job listings Accounts Payable Specialist - JR109900 Calista Brice STG Inc Regular Pay Range: $22 - $28 per hour Why choose us? As a proud subsidiary of Calista Brice, we're part of a family of 20+ companies tackling tough construction, environmental, and technical challenges. Working at a Calista Brice company means joining a team where cultural values and practical innovation come together to create meaningful impact. You'll experience the stability of a large organization while enjoying the tight-knit community and entrepreneurial spirit of a smaller company, with opportunities to grow your career across our diverse family of businesses. Calista Brice is owned by Calista Corporation, an Alaska Native Corporation (ANC) established under the Alaska Native Claims Settlement Act of 1971. ANCs were created to support economic development and self-determination for Alaska's Indigenous peoples. Our work directly contributes to advancing the social, cultural, and economic welfare of over 35,000 Alaska Natives in the Calista Region. What does STG Inc do? STG Inc. excels at infrastructure development in environmentally and logistically complex locations. Our teams deliver specialized projects across Alaska, including wind energy installations, communication towers, and power systems for remote communities. All our work is guided by our mission to support the sustainable development of rural Alaska by delivering projects with the highest levels of professionalism, innovation, safety, and quality. We provide training and advancement paths that allow you to grow your career while delivering essential services to communities that need them most. STG Inc. is a proud subsidiary of Calista Brice, a group of 20+ companies delivering construction, engineering, and environmental solutions across the United States. What can you expect? As the Accounts Payable Specialist, you will work onsite in Anchorage, AK and will play a key role in ensuring the accuracy and efficiency of the company’s financial operations. You will be responsible for processing vendor invoices, reconciling statements, managing payments, and maintaining organized financial records. In addition to handling core accounts payable functions, the Specialist provides administrative and front-office support that helps keep daily operations running smoothly. This role requires someone who is detail-oriented, organized, and proactive, with a strong commitment to accuracy, timeliness, and exceptional internal and external customer service. How will you do it? Monitor and maintain the shared Accounts Payable email inbox, including organizing incoming invoices and correspondence and responding timely to requests and inquiries. Assist with completing vendor credit applications. Assist with vendor setup by obtaining required vendor information, W-9 forms, and other supporting documentation. Review incoming vendor invoices for completeness and accuracy. Match vendor invoices to applicable purchase orders and supporting documentation. Coordinate with Procurement, Project Management, and other applicable staff to obtain or verify appropriate invoice coding and supporting information. Scan and upload vendor invoices and required supporting documentation into OnBase. Index and assign appropriate general ledger coding to vendor invoices in OnBase. Review expenditures for proper application of the Company’s internal cost coding system. Reconcile vendor statements with invoices received and contact vendors for invoice copies if needed. Identify invoice discrepancies or missing information and coordinate with vendors and internal staff to resolve issues. Reconcile vendor statements against invoices received and Company records. Contact vendors to obtain missing invoices, credits, statements, or other documentation as needed. Monitor vendor payment terms and invoice due dates to support timely payment and avoid late fees. Communicate with vendors regarding invoice and payment status, discrepancies, or other accounts payable matters as needed. Prepare weekly Accounts Payable check runs. Prepare prepayment edit reports, electronic funds transfer (EFT) reports, audit check reports, and other required payment documentation. Submit approved payment reports and supporting documentation to the corporate office for processing. Maintain check copies and required supporting documentation for Company records. Assist with month-end and year-end close processes as assigned. Open, date stamp, distribute, and process incoming mail as needed. Scan, log, and electronically file purchase orders and related documentation as needed. Audit Accounts Payable paper and electronic files for completeness, accuracy, and proper documentation. Book and maintain records of business travel and accommodation reservations for employees as needed. Greet and announce visitors promptly in a professional and friendly manner. Answer multi-line phones and direct calls appropriately in a professional and friendly manner. Monitor the main Company voicemail and distribute or respond to messages as appropriate. Monitor incoming faxes and distribute them to the appropriate individuals. Coordinate incoming and outgoing inter-office paperwork and correspondence. Enter and maintain information in Excel spreadsheets, Word documents, Smartsheet, and other business applications. Maintain organized paper and electronic filing systems for multiple companies. Scan, log, and electronically file documents within appropriate shared server files. Support front-office staff with administrative and accounting-related tasks. Provide administrative support to other positions within the Company as needed. Work collaboratively with co-workers in a respectful and supportive manner. Work in a constant state of alertness and in a safe manner. Perform other duties as assigned. Supervisory Functions: This position does not have supervisory responsibilities. Knowledge, Skills, & Abilities: General knowledge of accounts payable, bookkeeping, and accounting terminology, practices, and procedures. Knowledge of standard office procedures, administrative practices, and electronic and paper recordkeeping systems. Ability to operate standard office equipment, including multi-line telephone systems, copiers, scanners, and other equipment used in the performance of assigned duties. Strong computer skills and technical aptitude, including proficiency with Microsoft Excel, Word, Outlook, shared server files, and other business applications. Ability to review and interpret invoices, purchase orders, vendor statements, accounting codes, and supporting documentation for accuracy and completeness. Ability to analyze and reconcile financial information, identify discrepancies, and coordinate resolution of issues in a timely manner. Ability to accurately enter, maintain, and retrieve financial and administrative information within established systems, spreadsheets, and electronic records. Strong organizational and time management skills with the ability to manage multiple priorities and interruptions, prioritize workload, meet established deadlines, and maintain a high level of accuracy and attention to detail. Excellent written and verbal communication and interpersonal skills, with the ability to communicate professionally and tactfully with employees, vendors, visitors, and individuals at all organizational levels. Ability to handle sensitive and confidential financial, employee, and Company information with discretion. Ability to perform basic mathematical calculations, including addition, subtraction, multiplication, and division using whole numbers, fractions, and decimals. Ability to work independently and collaboratively, exercise good judgment, follow established procedures, and resolve routine problems within a [Apply at the source ↗](https://www.alaskanativehire.com/JobPostings/View/19200) ## Express confidential interest Alaska politics is a small world. If you can't be seen job-hunting, submit a sealed interest : the employer sees only your alias and pitch. Your name and contact stay sealed until they request an introduction and you approve it . Decline, and they never learn who asked. ## More on the board - [GMT Scaffold Tech (Rotational Schedule) - PRU015D](https://alaskajobs.org/job/gmt-scaffold-tech-rotational-schedule-pru015d-19198) — Worley - [GMT Scaffold Roustabout (Rotational Schedule) - PRU016W](https://alaskajobs.org/job/gmt-scaffold-roustabout-rotational-schedule-pru016w-19197) — Worley - [Director of Development & Communications](https://alaskajobs.org/job/director-of-development-communications-11586) — Anchorage Park Foundation [More about Calista Brice →](https://alaskajobs.org/employers/calista-brice) [Nonprofit jobs →](https://alaskajobs.org/jobs/nonprofit) [Jobs in Anchorage →](https://alaskajobs.org/jobs/anchorage) [All Alaska jobs →](https://alaskajobs.org/) Posted on Alaska Jobs — the daily board for Alaska public-sector work. https://alaskajobs.org/job/accounts-payable-specialist-jr109900-19200 --- Markdown mirror of https://alaskajobs.org/job/accounts-payable-specialist-jr109900-19200 · full index: https://alaskajobs.org/llms.txt